Elementary Principals Secretary

Elementary Principal Secretary

Location: Wilson Elementary

Date Posted: 6/24/2026

Date Available: 07/27/2026

Closing Date: 07/01/2026

Maintains school continuity when Principal is out of the building. Assists Principal in implementing decisions concerning students, staff and patrons concerns and needs. Assists with school emergencies and school closures. Helps coordinate school emergency and evacuation procedures. Maintains appropriate confidentiality.

Assists students before and after school. Helps locate parents/guardians who have forgotten to pick up their children. Works with District personnel, teachers, staff, patrons, and students, keeping them aware of calendars, schedules and events through e-mail, daily bulletins, flyers, memos, notices and Parent Link. Assists district, PTA, School Community Councils, Business partners, patrons, volunteers and outside agencies in student and school affairs.

Coordinates with district transportation department on busing issues.

Answers phones, takes messages, assists students and teachers with phone calls. Prepares school handbook, first day packets and faculty policy manual. Maintains calendars. Assists teachers in scheduling SEP conference time. Assists in coordination of building usage, assemblies, and workshops. Prepares weekly or monthly school newsletter. Handles school correspondence and agendas. Distributes district and other mail. Assists teachers in coordinating field trips.

May be asked to attend faculty and other school meetings as needed. Files and stores school records. Orders and types student awards. Orders printing (certificates, report cards, attendance cards, etc.)

Assists principal in maintaining and monitoring all school budgets (local, district, state and federal). Collects receipts and prepares deposits for all school funds. Processes and distributes checks for all school accounts payable. Reconciles bank account monthly and prepares reports for school and District. Prepares and is accountable for an annual audit. Tracks returned checks. Calculates and remits sales taxes and unclaimed property reports.

Places orders for equipment, supplies and repairs and processes paper work for purchases. Responsible for distribution of supplies. Tracks school property and fixed assets, accountable to a yearly inventory.

Prepares time and attendance, other payroll reports and human resource documents. Assists teachers with Substitute Teacher System and/or finding emergency substitutes. Registers students, sends for student records and notifies staff members of special needs (ESL, resource, speech, medical alerts, custody concerns, homeless, etc.). Assists with daily and monthly student attendance procedures. Processes transfer of outgoing student and forwards cum folders. Keeps student files and records updated.

Tracks immunization through recording and reporting. Assists with Kindergarten registration.

Handles medical emergencies, accidents and illnesses. Administers first aid, notifies parent or guardian and completes necessary paperwork. Responsible for following appropriate medication procedures. Assists with lice checks. Responsible for yearly medication training.

Schedules building rentals. Responsible for key security procedures. Maintains and resolves problems with office machines and trains others to use them.

Other duties as assigned.

Must have working knowledge of district policies and procedures relevant to elementary schools.

Strong computer skills such as spreadsheets, PowerPoint, databases, word processing (55 wpm), etc.

Excellent written and oral communication skills with the ability to check written communications for spelling, grammar, punctuation, correct sentence, and paragraph structure.

Requires strong problem solving and analytical skills.

Requires bookkeeping, budgeting, payroll and accounting skills.

QSS/QCC and Focus skills preferred.

Ability…