Spiritual Care Department Administrative Assistant

Spiritual Care Department Administrative Assistant

Location: Center for Advancing Spiritual Care & Education, St. Mark’s Hospital

Employment Type: 28-32 hours/week; flexible schedule

Compensation: $22 per hour starting wage, plus benefits

• Provide exceptional customer service (friendly, kind, caring)
• Ensure accuracy and quality of all work and materials
• Maintain confidentiality with personal and sensitive data (student records, staff info)
• Ability to multitask, prioritize, and organize efficiently
• Provide administrative support to multiple directors
• Communicate proactively to ensure deadlines and needs are met
• Contribute to office culture of hospitality and compassionate care
• Ability to work independently
• Confidence and accuracy when posting to web sites and other communication platforms
• Intermediate knowledge/skill when working with both Mac and PC programs, Microsoft Office Suite, and Google Suite
• Experienced with website and social media platforms, and working with video editing software

• Correspond timely to prospective student inquiries and follow-up during the review process
• Process CPE Applications and schedule interviews; working with the registrar and team of educators
• Complete onboarding and offboarding for students and coordinate with Clinical Placement Sites
• Maintain accurate student files and statistics
• Track resident PTO for vacation and sick leave
• Compile Center data for ACPE Accreditation
• Process and file CPE Unit evaluations
• Maintain email contact list and communicate with student alumni
• Create resources such as phone lists and photo pages for each Unit
• Revise and maintain Clinical Placement Site Agreements
• Manage library resources

• Correspond and coordinate with Board Members
• Coordinate meetings and retreats
• Take, transpose, and distribute meeting minutes
• Collect and maintain accreditation records of PAG activity

• Assist in onboarding new ECS Chaplain students and employees and coordinate requirements with hospitals
• Maintain confidentiality in the collection and maintenance of employee files
• Assist in the reporting of clinical, on-call, and productive time
• Collect and report employee hours monthly
• Keep statistics for planning and reporting
• Assist in coordination of multi-faith religious events and holiday services

• Maintain and update website content to ensure accuracy and current information.
• Create and schedule engaging content across social media platforms to increase community outreach.
• Monitor social media channels for engagement and respond to inquiries in a timely manner.

• Participate in keeping the office clean and holiday decorating
• Request meeting rooms and coordinate food/beverage for functions
• Complete other duties as assigned with schedule flexibility

Employment with the Center for Advancing Spiritual Care & Education, a division of the Institute for Advancing Spiritual Care and Episcopal Community Services of Utah, is at-will, meaning either the employee or the organization may terminate the employment relationship at any time, with or without cause or prior notice. We are an equal opportunity employer, committed to maintaining a work environment free from discrimination.

We are an equal opportunity employer, committed to maintaining a work environment free from discrimination.