IT Administrative Clerk, Senior

Job Title

IT Administrative Clerk, Senior

West Lafayette

Serve as a senior administrative clerk providing high level administrative support for product procurement for Purdue IT clients, utilizing knowledge of University policies and procedures to explain practices, procedures, and policies as needed. Guide customers towards answers by serving as a facilitator, liaison, and resource person for procurement activities. Provide requested price quotes and enter requested orders into the procurement application.

Ensure timely order approval processes and compliance with policies, guidelines, and regulations. Monitor vendor orders and keep clients informed of order status and any delays. Receive and verify package deliveries and receipt of purchases, ensuring orders are accurately recorded in the procurement application. Independently develop solutions for procurement/vendor shipping issues for manager review. Advise staff and customers on established purchasing policies and procedures.

Assist with completing monthly, quarterly, and annual billing cycles for the services with recurring, internal charges. Provide supplementary business support to university cellular services and asset management.

What makes this position especially exciting is the unique intersection of people, purpose, and place. Located in the heart of Purdue’s campus, this role offers a front-row view of a vibrant university environment—where you’re surrounded by students at the start of their journeys and can feel the energy of a campus full of potential and innovation every day.

While the position itself is not within an academic unit, it plays a critical behind-the-scenes role in enabling Purdue IT to effectively serve its customers. By supporting procurement operations and ensuring processes run smoothly, this role helps teams focus on delivering high-quality IT services. In turn, those services empower faculty, staff, and students to focus on the work that makes Purdue an exceptional place to learn and grow.

• High School Degree or High School Equivalency (HSE)
• Minimum of four (4) years of experience in administrative and operational support

• Experience in a higher education business environment

• The ability to:
  • meet deadlines, handle multiple tasks and pay close attention to detail.
  • maintain knowledge of current and emerging technologies
  • interpret and effectively communicate University policies and procedures, including the University procurement application and procedures
• Excellent oral/written communication and interpersonal skills
• Proficient in use of Office 365 applications, with the demonstrated ability to maintain purchasing records, spreadsheets, and use MS Teams for communication and documentation purposes

• Purdue University will not sponsor employment authorization for this position
• A background check will be required for employment in this position
• FLSA:
  Non-Exempt (Eligible for Overtime)
• Retirement Eligibility:
  Non-exempt Defined Contribution Plan
• Benefit Statement:
  Purdue University offers a substantial Benefit Package including medical, dental, and vision insurance as well as a generous paid time off package for sick and vacation days

• Pay Band S040
• Job Code #

Purdue University is an EOE employer.