Accounting Clerk II - Utility Billing

Love balancing the details, solving puzzles, and making every dollar count? We have the perfect opportunity for you! The City of West Linn is looking for an Accounting Clerk II who enjoys keeping things organized, supporting great customer service, and helping ensure our City's financial operations run smoothly behind the scenes.

From processing payments and reconciling accounts to assisting departments and serving our community, you'll play an important role in delivering the exceptional public service our residents count on every day. If you're dependable, detail-oriented, and thrive in a collaborative team where your work truly makes a difference, we'd love to meet you.

Join One West Linn—where your attention to detail helps build a stronger community.

Under the general supervision of the Finance Director and/or Finance Manager, the Accounting Clerk II performs a wide variety of regular and recurring bookkeeping and records maintenance duties which may be moderately complex. Some typical areas of work are: cash receipts, utility billing, assessment billing, business licensing, fixed assets, cashiering and accounts receivable. Prepares, distributes and collects utility billings, business licenses, LID assessments, fines and fees.

• Contributes to a positive work environment.
• Maintains a positive relationship with contacts specific to them and positions outside the City organization.
• Within the utility billing function, may perform any of the following duties:
  Maintain customer accounts through telephone, counter and mail contact; post and balance utility cash and receipts; prepare water and sewer billings; operate data processing equipment; maintain senior/low income discounts; collection of delinquent accounts; request water service disconnects and reconnects. Authorized to make adjustments in customer accounts for water leaks. Coordinates meter readings with meter-reader and the Public Works Department.
• Perform front counter coverage.
• Serves as cashier receiving, posting, balancing and preparing fines, fees and other payments for daily bank deposits.
• Serves as back up Municipal Court Clerk and provides assistance to Court Administrator.
• Provides assistance with Accounts Payable and Payroll, as assigned.
• Responsible for task oversight as a lead worker of Accounting Clerks in regards to data entry and cashiering.
• Responsible for the administration of business licenses. Reviews applications for completeness and compliance, issues licenses, and maintains accounting software codes and files.
• Responsible for the petty cash box for the Finance Department.
• Responsible for the Accounts Receivable system, including accounting software file maintenance, code setup, and reporting.
• As assigned, orders and stocks central stores. May research purchase of large items within guidelines set by department requesting purchase. Issues purchase orders, as needed.
• Maintains assessment records and does weekly billing of outstanding accounts. May perform lien searches and provide other assessment information as requested.
• May compose routine letters and notices in accordance with established procedures. Operates standard office equipment, including typewriter, adding machine, postage machine, duplicating and copy machines and computer equipment, including personal computers and word processing.
• May assist Finance Department in performing special projects, as needed.

Graduation from high school or equivalent GED certificate supplemented by college or business school training in bookkeeping, accounting or computer sciences. Formal training in public relations or customer service, answering telephones and doing collection work, desirable.

Training in LEDS computer desirable; LEDS certification is required for this position and can be accomplished after hire date.

Requires three to four (3-4) years of experience preferably in a governmental agency, at least two of which consist of performing clerical and general bookkeeping or accounting duties at the Accounting Clerk I level. Experience working with the public in situations that may be adversarial, i.e. collections, is required. Two (2) years experience working with computers and…