Campus Event Coordinator - Hillsboro Job West Linn area,Oregon USA,Administrative/Clerical

Position Summary:

The Campus Event Coordinator supports the mission of Athey Creek by planning, coordinating, and executing both large-scale and smaller ministry events. This role ensures that all events reflect ACC's values, run smoothly, and create a welcoming and organized environment for guests, volunteers, and staff. The Campus Event Coordinator works closely with ministry leads, maintenance, communications, and volunteers to ensure all event details-from planning to cleanup-are handled with excellence and care.

Required Experience & Knowledge

Agree to ACC's doctrinal distinctive and vision as found in our What We Believe/Vision Statement
Fulfill the character qualifications of a deacon as taught in scripture
Possess strong administrative, organizational, and communication skills with attention to detail
Demonstrate leadership ability to manage volunteers and coordinate multiple moving parts under pressure
Show proficiency in computer programs such as Microsoft Office Suite, Excel, and event management tools
Maintain flexibility and a positive attitude in a dynamic, fast-paced environment
Be self-directed, dependable, and able to follow through on complex projects
Two or more years of experience in event coordination, project management, or ministry support preferred

Duties & Responsibilities

Participate in weekly staff meetings and special events as needed
Plan and coordinate events from concept to completion, ensuring all logistical details are covered (setup, supplies, volunteers, signage, and teardown)
Support the Director of Events in implementing event systems, timelines, and checklists
Work closely with ministry leaders to understand event goals and translate them into actionable plans
Oversee event registration, communication, and volunteer coordination as needed
Maintain and organize event equipment, supplies, and storage spaces
Prepare and manage event budgets, purchase orders, and expense tracking in coordination with leadership
Provide hands-on and in-person support during events, ensuring smooth execution and guest experience
Communicate and coordinate event details across departments, including the Maintenance Team, Front Office, Communications Team, and Production Team, to ensure efficient planning and excellent event execution
Continually looks for ways to improve and streamline operational processes
Ability to travel regularly between multiple campus locations to support events, meetings, and ministry activities
All other duties as assigned