Administrative Assistant IV - Student Services​/Adult Transition Services

West Linn-Wilsonville School District 3J Student Services
- West Linn, Oregon Open in Google Maps

West Linn-Wilsonville School District 3J Student Services
- West Linn, Oregon Open in Google Maps

This job is also posted in West Linn-Wilsonville SD 3J

Job : 5904649

Final date to receive applications: Aug 30, 2026 11:59 PM (Pacific Standard Time)

Posted: Aug 26, 2026 7:00 AM (UTC)

Starting Date: To Be Determined

Position Type: 8 Hours/Day

Salary: $24.07 to $27.90 Per Hour

Administrative AssistantIV
- Student Services/Adult Transition Services

This is an 11 month position under the Classified Bargaining Unit.

The start date for the position is as soon as possible.

DEFINITION

Under the supervision of the Student Services Department, performs a wide variety of office management and clerical tasks for Adult Transition Services, including facilitating communications between supervisor, parents, and staff; manages files and other systems; collects and analyzes information; prepares oral and written reports; and performs related work as required.

DISTINGUISHING CHARACTERISTICS

Employees at this level serve as an informational liaison between the administrator, teachers, other district personnel, and the general public. Employees at this level are typically the classified employee with the highest level of responsibility for the operation of a primary school, middle school, or comparable office consisting of other classified employees. Employees at this level must exercise a high degree of independent judgment and professionalism.

EXAMPLES OF DUTIES

Duties include:

Facilitate access to the adult transition program and communications to students and families;

Support staff with daily preparations;

Enter daily attendance for all students accessing ATS;

Coordinate transportation for students to and from the Heumann Center, CCC, work sites and community outings;

Maintaining student records;

Clerical work and supply management;

Collaborate and support Student Services Department;

Other duties as assigned

DESIRABLE QUALIFICATIONS

Knowledge of:

• Business English, spelling, punctuation, and mathematics;
• Current office practices, procedures, keyboarding, and equipment;
• Use and navigate computer technology with high degree of proficiency;
• Perform word processing and other related software programs;
• Rules, regulations, procedures and functions of the district;
• Office management principles and ability to apply this knowledge to work problems.

Ability to:

• Read, write, and follow oral and written instructions with little supervision;
• Work independently on difficult clerical tasks;
• Perform word processing with speed and accuracy;
• Effectively and politely communicate with students, the public, and other employees;
• Establish and maintain harmonious relationships with students, fellow employees, and the general public;
• Maintain confidentiality in all phases of work, i.e. records, meetings, etc.
• Must routinely lift up to 50 pounds unassisted and over 50 pounds with assistance;
• Complete all district required trainings.

Experience:

Three years of related experience (e.g. administrative assistant, health services support)

Education:

High school diploma or equivalent as required by Oregon Administrative Rules, Oregon Department of Education.

Benefits:

The West Linn-Wilsonville School District offers a competitivebenefitspackage, including District-paid 6% PERS retirement contribution, Medical, Dental, and Vision insurance, an Employee Assistance Program, and Professional Development & Tuition Reimbursement (prorated based on FTE).For a full list ofbenefitsoffered to our employees, please clickhere .

Please note, Classified employees must work a minimum of .5 FTE to be eligible for insurance.

Temporary staff are not eligible for Professional Development & Tuition Reimbursement.

Community and District Information :

The West Linn-Wilsonville School District is nestled within two thriving cities, West Linn and Wilsonville, within the rural area of Clackamas County. Both communities have a strong legacy of support for their schools, music and arts endeavors, and the overall well-being of their patrons. The school district and surrounding communities have experienced steady, constant growth over the past three decades. The estimated student population of the District as of December
2025 is 8,600.

Itis the policy of the West Linn-Wilsonville Board of Education and School District (WLWV) that no discrimination or harassment on the grounds of race, color, national origin, religion, sex, sexual orientation, age, marital status, veterans' status, genetic information, or disability shall occur if the employee with or without reasonable accommodation, is able to perform the essential functions of the position. These protections apply to students, employees, and other members of the public.

West Linn-Wilsonville School District is committed to equal access and equal opportunity in all activities/services,…