Management Analyst - Revenue and Procurement

Under the guidance of the Finance Director, or Finance Manager as assigned, this position is responsible for a variety of processes associated with the City’s financial and procurement functions. These functions may include any of the following: advising on and coordinating the purchase of goods and services by City departments, managing the City’s formal bidding processes, grant writing, grant tracking, and/or other relative tasks in support of the Finance Department.

Position serves as a business partner to all City department managers regarding procurement, grants, and business process issues.

(An employee in this classification may perform any of the following duties; however, these examples do not include all the specific tasks that an employee may be expected to perform)

Contributes to a positive work environment.

• Supports the development and implementation of procurements for goods, materials, equipment, and services across all departments; works with staff to determine requirements, specifications, costs, and availability; obtains written and verbal quotes; coordinates purchases among vendors, departments, and government agencies; prepares purchasing estimates for budgetary purposes; reviews, verifies, and processes purchase requisitions.
• Initiates, prepares, and reviews quotes, bid packages, and requests for proposals (RFPs); coordinates the RFP process with staff; advertises bid opportunities and disseminates bid information; maintains plan holder lists; provides leadership and guidance during bid meetings; facilitates evaluation and debrief meetings; receives and coordinates protest responses; receives and processes competitive bidding process exemption requests.
• Coordinates with the City Attorney on the development and administration of contracts, and implementation of changes to City Code, Administrative Rules, bid & RFP templates, and purchasing contract agreements; drafts intergovernmental cooperative purchasing agreements, and provides information and representation as needed; maintains state contracts and prepares release orders.
• Analyzes and interprets procurement data, specifications, commodity requirements, market prices, and trends; maintains and updates a variety of systems and records; recommends procedures and reporting formats to establish or improve processes; prepares and presents reports.
• Establishes, maintains, and manages relationships with vendors and local businesses; negotiates with vendors; evaluates vendor performance; initiates negotiated settlements with vendors when issues arise.
• Analyzes and reviews federal, state, and local laws, regulations, policies, and procedures in order to ensure compliance; conducts analysis on best practices and trends, and formulates and recommends procurement policies.
• Coordinate grant financial activities. Research and assist departments with grant applications/writing. Prepare grant reports and billings in accordance with applicable rules and regulations; advise and consult with departments on applications and financial reports.
• Performs other duties as assigned.

• Graduate of a four (4) year college with a bachelor’s degree in accounting, finance, business administration or related field.
• Certified Professional Public Buyer (CPPB) or Certified Purchasing Manager (CPM) preferred.
• Required computer skills include high level of technical knowledge of financial applications, spreadsheets and word processing.
• Satisfactory equivalent combination of applicable experience, education and training which ensures the ability to perform the work, as determined by the hiring authority, may be substituted for the above.

• Preferred five (5) years of experience in managing a municipal purchasing program and/or right of way program.
• Requires ability to perform and analyze detailed work involving numeric data and to maintain moderately complex financial information.
• Must have excellent communication and customer service skills to be successful in this position.

Received:
Work is performed under the general supervision of the Finance Director and/or the Finance Manager.

Exercised:
Supervision of others is not a normal responsibility…