Administrative Specialist
Job in
West Mifflin, Allegheny County, Pennsylvania, 15122, USA
Listed on 2026-10-05
Listing for:
Merante
Full Time, Part Time
position Listed on 2026-10-05
Job specializations:
-
Accounting
Bookkeeper/ Accounting Clerk, Accounting Assistant, Office Administrator/ Coordinator -
Administrative/Clerical
Bookkeeper/ Accounting Clerk, Office Administrator/ Coordinator
Job Description & How to Apply Below
The Administrative Specialist is responsible for providing administrative support to various components of the company, particularly Accounting. This is multi-tasking, busy position which supports multiple small businesses in our portfolio.
Responsibilities Accounting:- Scan, code and upload Accounts Payable invoices
- Assist with Credit Card accounts by gathering and organizing receipts
- Scan, name and save documents to project folders
- Maintain audit backup documentation, as needed
- Other accounting and data entry assistance, as needed
- Assist generating Accounts Receivable invoices
- Track tax exemption status on all jobs and prepare tax exempt forms for projects
- Assist Payroll department
- Provide a professional first impression at our front desk and answer “operator” calls
- Maintain neatness and stock supplies in common areas
- Prepare mailings for others
- Run errands when needed
Required:
- Ability to work independently and collaboratively in a team environment (Required)
- Attention to detail and accuracy
- Ability to prioritize tasks, manage workload efficiently, and meet deadlines in a fast-paced changing environment
- Proficiency in MS Office and all forms of data entry
- Valid Driver’s license
- Technically savvy (Able to operate a computer efficiently, scanner, printer, etc.)
- Construction industry experience
- Basic bookkeeping experience
- Payroll experience
This is a full- or part-time, in-person, and permanent position.
Our EOE company participates in the E-Verify program, background checks and random drug testing.
$24 - $26.50/hour or $50k - $55k/year
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