Payroll Benefits Specialist

Are you a detail-driven payroll professional who enjoys balancing accuracy, compliance, and employee support? We are seeking a Payroll & Benefits Specialist to oversee bi-weekly payroll processing, benefits administration, and related accounting functions in a collaborative and fast-paced environment.

This role is ideal for someone who thrives on organization, maintains strict confidentiality, and takes pride in delivering a seamless payroll experience for employees.

• Process bi-weekly payroll, including reviewing timesheets, entering adjustments, and ensuring accurate deductions for taxes, retirement contributions, and insurance.
• Maintain payroll records, employee status changes, new hires, and terminations within payroll and accounting systems.
• Prepare payroll reconciliations and assist with year-end reporting.
• Submit temporary staffing hours to agencies on a weekly basis.
• Develop and update internal payroll procedures and workflow documentation.

• Manage benefit enrollments, changes, and terminations.
• Reconcile benefit invoices and ensure accurate premium payments.
• Coordinate retirement plan contributions and ensure timely remittance.
• Maintain compliance documentation related to payroll and benefit programs.
• Respond to employee questions regarding payroll, PTO, deductions, and benefits with professionalism and discretion.

• Prepare and maintain spreadsheets related to PTO tracking, timekeeping, and payroll reporting.
• Support annual payroll-related budgeting activities.
• Ensure compliance with federal, state, and local payroll regulations.
• Safeguard confidential financial and personnel information at all times.

• Minimum of 3 years of payroll or accounting experience (or equivalent combination of education and experience).
• Experience with Paychex Flex and Microsoft Business Central strongly preferred.
• Bachelor’s degree in Accounting, Business Administration, or related field is a plus.
• Strong understanding of payroll processing, benefits administration, and applicable tax regulations.
• Proficiency in Microsoft Excel, Outlook, and Word.
• Experience with document management systems and online banking platforms is helpful.
• Exceptional attention to detail and high level of data accuracy.
• Strong communication skills with a customer-service mindset.
• Ability to manage multiple priorities and adapt to changing procedures.