Project Assistant Coordinator

Now hiring Project Assistant Coordinator
West Monroe, LA
Salary: $40,000.00 - $50,000.00 per year
Shift: 8 AM - 5 PM

The Master of Multitasking Has Entered the Chat

Ready to take your admin skills to a place where they actually shine? As a Project Assistant Coordinator, you'll keep the team organized, projects on track, and the vibe positive. You stay cool under pressure and make productivity look good.

The Skills That Make You a Perfect Fit

Education

• High school diploma or equivalent required.

Experience

• Prior experience in an administrative, clerical, or coordinator role preferred.
• Experience supporting construction, engineering, or project-based environments is a plus.

Technical Skills

• Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Experience with document management systems or project/construction management software preferred.

Core Competencies

• Strong written and verbal communication skills.
• High attention to detail with excellent organizational and time-management abilities.
• Ability to manage multiple priorities in a fast-paced corporate environment.
• Self-motivated and able to work independently with minimal supervision.

Safety & Compliance

• Familiarity with OSHA guidelines and compliance documentation is a plus.

Work Environment & Physical Requirements

• Corporate office-based position with minimal to no field exposure.
• Regular use of computers, phones, and standard office equipment.
• Ability to sit, stand, and occasionally lift up to 25 lbs.
• Occasional overtime may be required based on project or business needs.

Your Daily Game Plan

Administrative & Office Support

• Provide administrative and clerical support to project management, logistics, and safety teams from a corporate office setting.
• Maintain document control by organizing, tracking, and archiving project records, reports, logs, and correspondence.
• Prepare and distribute correspondence, memos, reports, and spreadsheets as requested by leadership.
• Collect, review, and electronically distribute project documentation, delivery tickets, and daily reports.
• Maintain corporate filing systems to ensure documentation is accurate, compliant, and up to date.
• Manage incoming and outgoing mail, express packages, and courier requests.
• Order and maintain office supplies to support corporate operations.
• Assist with scheduling meetings, interviews, and employee travel arrangements.

Payroll & Workforce Administration

• Collect, review, and verify employee timecards submitted from project sites.
• Assist with entering payroll data to support timely and accurate payroll processing.
• Track workforce attendance, labor hours, equipment usage logs, fuel receipts, and project-related expenses.
• Maintain spreadsheets and reports related to labor, workforce data, and project costs.
• Support employee onboarding by coordinating new hire documentation, system access, and compliance requirements.
• Serve as a liaison between field teams and corporate Payroll and HR departments.

Logistics & Safety Support

• Assist with logistics coordination by communicating delivery schedules and updates between vendors and project teams.
• Support coordination of employee travel, transportation, and lodging as needed.
• Maintain safety documentation, training records, and compliance files.
• Coordinate ordering, tracking, and distribution of PPE through approved vendors.
• Assist with scheduling drug screenings and maintaining related compliance documentation.
• Help coordinate company meetings, training sessions, and corporate or project-related events.

The Perks of Doing What You Do Best

• Good Pay - Earn what you're worth for keeping things on track
• Real Benefits - Health, dental, vision, and life insurance covered
• Everyday Deals - Discounts that make your paycheck go further
• In the Middle of the Action - You're the heartbeat of the office
• Grow with Us - Build a steady career in office support

They pay weekly and are issue-free concerning payroll and give the employee freedom to work unencumbered." - Administrative Assistant, Staffmark

Hit apply and make your next job your best one yet.

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