Construction Admin

Location: West Monroe, LA
Pay: Up to $22.00 per hour (DOE)
Employment Type: Full-Time

Join the MSS Team!

Mechanical Systems & Services (MSS) is seeking a highly organized and detail-oriented Construction Admin to support our growing construction and commercial HVAC operations. This position plays a key role in keeping projects organized, assisting project managers, coordinating documentation, and ensuring the office operates efficiently.

If you thrive in a fast-paced environment, enjoy supporting multiple teams, and take pride in staying organized, we'd love to hear from you.

• Provide administrative support to Project Managers and construction operations.
• Prepare, organize, and maintain project files, contracts, submittals, RFIs, change orders, and closeout documentation.
• Assist with scheduling meetings, coordinating project communications, and tracking project milestones.
• Process purchase orders, invoices, and other project-related documentation.
• Maintain accurate records and enter project information into company software systems.
• Answer incoming phone calls, greet visitors, and provide professional customer service.
• Coordinate with vendors, subcontractors, field personnel, and customers to ensure timely communication.
• Assist with office organization, filing, data entry, and other administrative duties as assigned.

• Previous administrative experience in construction, HVAC, mechanical contracting, or a related industry preferred.
• Strong organizational skills with exceptional attention to detail.
• Excellent verbal and written communication skills.
• Proficient with Microsoft Office (Word, Excel, Outlook); experience with construction software is a plus.
• Ability to manage multiple priorities while meeting deadlines.
• Positive attitude, strong work ethic, and a team-oriented mindset.

• Competitive hourly pay up to $22.00 per hour DOE
• Health, dental, and vision insurance
• 401(k) with company match
• Paid Vacation, PTO, and Holidays
• Opportunities for career growth and advancement
• A supportive team environment with a company that has been serving commercial customers since 1984

Check out this video to learn more about Mechanical Systems & Services and Crete United!

MSS (a Crete United company) is an equal opportunity employer, considering all applicants for employment regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, sexual orientation, genetic information, or any other characteristic protected by state of federal law. Women and minorities are encouraged to apply.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.