Materials Manager

Job Title

The role involves managing the procurement, inventory, and distribution of medical equipment and supplies. Key duties include:

• Demonstrating knowledge of appropriate vendors to obtain equipment and supplies
• Maintaining current files, records, and catalogs for equipment and sales representatives
• Researching vendors to locate specialized equipment as requested by the medical staff and approved by the administrator/management
• Meeting with vendor representatives to review new items available and changes in prices
• Understanding responsibility in maintaining proper levels of inventory and timely distribution
• Placing orders in a timely manner when requisitioned by various areas of the facility
• Monitoring orders to ensure correct and timely delivery
• Supervising the receiving area to maintain stores securely
• Demonstrating appropriate response to changes in schedule to avoid delay in providing equipment and overstock of inventories
• Reviewing schedules well in advance to anticipate any unusual high or low demand for supplies
• Continually communicating with the clinical director and administrator regarding special procedure requirements
• Determining whether correct orders are received, tracking back orders, and rectifying incorrect charges
• Reviewing all invoices for accuracy by coordinating packing slips and purchase orders
• Monitoring back orders and communicating with accounts payable to facilitate accurate payment
• Reporting any invoice discrepancies to the administrator before payment
• Demonstrating knowledge of appropriate systems for the collection and maintenance of records and documentation pertinent to supplies, equipment, and systems
• Maintaining current files and records regarding orders and back orders
• Reviewing orders at specific intervals to determine delays
• Maintaining and frequently reviewing records of warranties and preventive maintenance requirements and contracts
• Maintaining logs of linen supplies
• Maintaining supplies and records for biohazardous waste management