Administrative Assistant

Job Summary

RWJBarnabas Health is searching for an experienced, reliable and task‑oriented Administrative Assistant. The Administrative Assistant will provide high‑quality administrative and clerical assistance to executive leadership, performing a number of key administrative duties such as managing calendars, coordinating communications and preparing corporate documents.

Pay Range: $69,125 - $86,407 per year.

• Coordinate communications for leadership, including taking calls, greeting visitors, responding to emails, managing calendars, and interfacing with internal and external customers.
• Prepare internal and external corporate documents as needed.
• Schedule and organize meetings and appointments and manage travel itineraries as appropriate.
• Maintain an organized system of paper and electronic documents.
• Uphold a strict level of confidentiality.
• Research data to prepare documents for review and presentation.
• Help prepare for meetings.
• Use various software, including word processing, spreadsheets, databases, and presentation software.
• Read and analyze incoming memos, submissions, and distribute them as needed.
• Perform office duties that include ordering supplies, managing a records database, and timekeeping.
• Open, sort and distribute incoming faxes, emails, and other correspondence.
• Support departmental invoice, purchase order and requisition needs.
• Provide general administrative support.

• Proven work experience as an Administrative Assistant; minimally 3 years.
• Associate’s degree in Business or related field required;
  Bachelor’s degree preferred.
• Knowledge of office procedures.
• Solid experience with office management systems and MS Office.
• Familiarity with online calendars and cloud systems.
• Experience using office equipment.
• Strong organizational and communication skills (phone, email, in‑person).
• High level of expertise in word processing, spreadsheets, presentation, and desktop publishing software.
• Proficiency in the Microsoft Office environment is essential.
• Ability to work effectively in a fast‑paced environment and prioritize/coordinate challenging projects, meetings and other activities as necessary.
• Strong technical knowledge of hardware (PC, peripherals, copy machinery) and software (MS Office/Outlook).
• Ability to troubleshoot and assist staff members with most information technology technical difficulties, including software applications and hardware (PC and audio/visual equipment).

Other duties and responsibilities are subject to change at any time with or without notice.

RWJBarnabas Health offers a comprehensive benefits package, including:

• Paid Time Off (vacation, holidays, sick time)
• Retirement Plans
• Medical and Prescription Drug Insurance
• Dental and Vision Insurance
• Disability and Life Insurance
• Paid Parental Leave
• Tuition Reimbursement
• Student Loan Planning Support
• Flexible Spending Accounts
• Wellness Programs
• Voluntary Benefits (e.g., Pet Insurance)
• Community and Volunteer Opportunities
• Discounts through partners such as NJ Devils, NJ PAC, Verizon.

RWJBarnabas Health is the premier health care destination providing patient‑centered, high‑quality academic medicine in a compassionate and equitable manner, while delivering a best‑in‑class work experience to every team member. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time.

RWJBarnabas Health is an Equal Opportunity Employer.