Accounting Administrator

The Accounting Administrator will perform routine clerical, filing, and data entry tasks for accounting data including accounts payable, billing, and receivables. Reporting to Chief Financial Officer.

• Conducts routine data entry management for accounting records including accounts payable, billing, and receivable accounts.
• Reviews billing statements, invoices, and similar documents for accuracy; alerts supervisory staff of any discrepancies.
• Distributes accounting reports as directed.
• May assist with mail distribution, answering telephones, and other clerical tasks as needed
• Process employee reimbursements
• Assist with driving time for field staff
• Set up job accounts with vendors
• New Customer setup applications and related forms
• Insurance Requests
• Assist accounts payable manager with credit card approval process and expense report approvals
• Credit applications for new customers
• Manage subcontractor agreements and related forms
• Following up with vendors on invoices our project managers rejected
• Sign up/coordination for golf outings and other related company events
• Vendor statement reviews to ensure we are not missing any vendor invoices in our accounting system
• Ordering supplies for the office
• Manage clothing orders for office and field staff
• Performs other related duties as assigned.

• Ability to accurately and efficiently enter data into computer software and systems.
• Basic mathematical skills.
• Proficient in Microsoft Office Suite or related software.

• High school diploma or equivalent required.
• Notary preferred
• 1 to 3 years of accounting experience preferred
• Bachelor's Degree in Finance or accounting preferred

Prolonged periods sitting at a desk and working on a computer.

Must be able to lift to 15 pounds at times.