AP​/AR Specialist

Vaco is hiring for an AP/AR Specialist.

Location:

West Palm Beach, FL
Compensation: $55,000 – $60,000 per annum

We are seeking a highly organized and dependable resource to join our team. This role is essential for maintaining accurate financial records by managing both the accounts receivable and accounts payable processes. The ideal candidate will have a solid understanding of accounting principles, strong attention to detail, and the ability to manage multiple tasks in a fast‑paced environment.

• Accounts Receivable (AR)
  • Generate and issue customer invoices in a timely manner.
  • Monitor outstanding accounts and follow up with customers on overdue payments.
  • Record payments received and apply them to the correct accounts.
  • Maintain customer records and update account information.
  • Investigate and resolve billing issues and customer inquiries.
  • Prepare AR aging reports and assist with cash flow forecasting.
• Accounts Payable (AP)
  • Ensure proper approval of invoices and expenses.
  • Process, verify, and prepare vendor invoices for payment.
  • Ensure timely and accurate payment of invoices and expenses.
  • Reconcile vendor statements and resolve discrepancies.
  • Maintain accurate records of accounts payable transactions.
  • Liaise with vendors regarding payment inquiries and disputes.
  • Process and reconcile credit card statements.

• Proven experience in accounts receivable and accounts payable, ideally 2+ years.
• Proficiency with Quick Books, Sage software and Microsoft Office Suite (Excel, Word, etc.).
• Experience with ERP or cloud-based systems.
• Strong understanding of financial transactions and accounting principles.
• Excellent organizational skills and the ability to multitask.
• High attention to detail and problem‑solving abilities.
• Effective communication skills, both written and verbal.
• Ability to work well in a team and independently.
• Associate's or Bachelor's degree in Accounting or Finance preferred.

• Time management skills to meet deadlines in a fast‑paced environment.
• Ability to handle sensitive financial information with confidentiality.
• Positive attitude and willingness to learn and grow within the company.

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals and do not discriminate against any employee or applicant for employment because of race, color, sex, religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law.

The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact