Payment Specialist - Payables

Overview

The Clerk’s Office is seeking a highly organized and detail‑oriented Payment Specialist to join our Payables Department. In this critical role, you will help uphold the Clerk’s Office commitment to accuracy, transparency, and accountability in all financial operations.

The Payment Specialist performs advanced auditing and payment processing for accounts payable on behalf of the Palm Beach County Board of County Commissioners, supporting the operational functions of the Clerk of the Circuit Court & Comptroller. This position is responsible for recording and posting monetary transactions, performing daily and weekly accounting reconciliations, researching unusual items or discrepancies involving payments or accounting policies, and ensuring appropriate resolution.

You will review all processed work to verify accuracy and the proper handling of funds. Assignments may include pre‑auditing, administrative accounting, and ensuring the timely and accurate processing of payments.

Because our Clerk family is our top priority! Total Compensation packages include:

• Generous paid time off and 17 paid holidays – yes you read that right!
• Superior health care plans with lower costs to you
• Retirement choices through the Florida Retirement System and deferred compensation plan
• Award‑Winning Wellness Program that gives employees incentives, tools, social support, and strategies to adopt and maintain a healthy lifestyle
• Tuition Reimbursement
• Qualifying employer for Public Service Loan Forgiveness

• Work with a purpose
• Give back to the community
• Be part of a family
• Build your skills
• Pursue career advancement opportunities
• Reach your professional and personal goals

• Audit, prepare, process, and post various transactions to assigned work unit; perform verification for all transactions received through unit checks and balances procedures.
• Prepare transaction logs and other routine documentation for assigned accounting duties.
• Generate a variety of records, lists, forms, reports and/or statements relating to department functions.
• Print, copy, distribute, and/or file records, lists, forms, reports, statements, spreadsheets, and other documentation applicable to assigned accounting functions.
• Process transactions, assist customers, and account daily for all transactions processed for the department.
• Perform follow‑up on customer accounts, as applicable to the assigned department.
• Respond to inquiries concerning records and assigned accounts; provide resolution, information, or direction accordingly.
• Review all work processed for the purpose of ensuring accuracy in accounting and processing of transactions.
• Provide cross‑training, assistance and guidance to other unit employees in accounting processes and procedures.
• Perform advanced accounting clerical tasks requiring specialized knowledge of unit processes and procedures.
• Function with considerable independence and initiative in researching accounting discrepancies, inconsistencies, and out‑of‑balance conditions.

High school diploma (or GED) supplemented by three (3) years of recent and relevant experience that demonstrates the ability to apply initiative and work independently in researching and reporting on accounting discrepancies and resolving client/customer issues with minimal supervisory review; or an equivalent combination of education, training and experience.

The Clerk of the Circuit Court & Comptroller is an Equal Opportunity Employer and a Drug‑Free Workplace. Depending on the position, candidates may be subject to drug screening, a physical and a background check as a condition of employment. Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority. The Clerk’s Office supports the hiring of returning service members and military spouses.

For veterans’ preference, an applicant must complete and upload the Veterans’ Preference Claim Form and required documentation before the position’s closing date. Applicants who are not selected may file a complaint with the Florida Department of Veterans’ Affairs within 60 calendar days after notification.

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