Accounting Manager

Position Summary

The Accounting Manager supports the Chief Business Officer (CBO) by managing daily business office operations, student billing/enrollment administration, financial aid processing, Florida scholarship coordination, school store operations, and accounting support for audits, tax filings, and financial reporting. This position serves as a key liaison between the Business Office, Admission Office, families, Mission Enrollment, scholarship organizations, and external auditors.

This is a confidential, detail-heavy role requiring strong judgment, accuracy, customer service, and comfort working with family financial information.

Employee is responsible for understanding the Mission, Vision, Core Values, Employee Handbook and other school policies of Oxbridge Academy, ensuring the adherence of these policies in performance, action and self-conduct.

Posted: 23-Jun-26

Location: West Palm Beach, Florida

Type: Full Time

Salary: Commensurate with experience

Categories: Accounting

Required

Education:

4 Year Degree

Reports to: Chief Business Officer

Department: Business Office

FLSA Status: Exempt

Schedule: Full-time, 12-month position

• Manage day-to-day Business Office workflow and parent-facing financial service functions.
• Supervise, train, support, and evaluate the performance of three Staff Accountants; provide day-to-day guidance, establish priorities, ensure accuracy and timeliness of work, promote professional development, and foster a collaborative, customer-service-oriented Business Office environment.
• Assign and monitor Business Office staff workloads, review completed work for accuracy and compliance, assist with problem resolution, and ensure consistent application of Business Office procedures and internal controls.
• Serve as a primary contact for families regarding tuition, enrollment contracts, financial aid, and scholarship-related questions.
• Support student billing, account follow-up, payment plans, and related documentation.
• Maintain accurate financial and enrollment-related records.
• Coordinate communication between the Business Office, Admission Office, Registrar, and school leadership.
• Help ensure internal deadlines are met for tuition billing, contracts, deposits, aid awards, scholarship submissions, and audit requests.

• Serve as the Business Office liaison to the Admission Office.
• Prepare, issue, track, and follow up on enrollment contracts.
• Coordinate enrollment contract data, tuition amounts, deposits, financial aid awards, and scholarship adjustments.
• Ensure family account information is accurate before contracts are released.
• Assist with contract questions, reenrollment support, and account holds when applicable.
• Maintain confidentiality of applicant, student, and family financial information.

• Manage the administrative side of the financial aid process in coordination with Mission Enrollment.
• Track application completion, supporting documentation, deadlines, and committee-ready files.
• Prepare financial aid data and summaries for review by the CBO and/or financial aid committee.
• Communicate award information and contract adjustments as directed.
• Maintain financial aid records in accordance with school policy and confidentiality requirements.
• Support Admissions during new student tours to discuss financial aid process.

• Manage Florida scholarship administration, including family documentation, award tracking, platform submissions, and account reconciliation.
• Coordinate with scholarship funding organizations, including Step Up For Students or other applicable scholarship administrators.
• Track scholarship funding, payment timing, student eligibility documentation, and related receivables.
• Assist with compliance documentation required for participating private schools.
• Coordinate scholarship-related data for audit, agreed-upon procedures, or state reporting as applicable.

• Oversee daily operations of the school store.
• Supervise store staff.
• Recommend improvements to store operations, profitability, inventory controls, and customer service.
• Work one shift weekly in the school store.
• Coordinate annual inventory count and adjust inventory as a result of the count.
• Enter inventory into Lightspeed when new or replenished items are received, print tags and help tag items received.

• Assist with monthly and year-end accounting close processes.
• Prepare schedules and supporting documentation for the annual audit.
• Assist with Form 990, tax return preparation, and other external reporting requests.
• Prepare account reconciliations, journal entries, receivables, deferred revenue, and tuition-related accounting.
• Maintain organized supporting documentation for auditors and tax preparers.
• Help implement and maintain internal controls over cash receipts, store sales, tuition payments, and scholarship funds.
• Review and approve…