Accounts Payable Specialist

Accounts Payable Specialist

A growing property management organization in West Palm Beach is seeking an experienced Accounts Payable Specialist to join its accounting team. This role is responsible for processing a high volume of invoices, ensuring timely vendor payments, maintaining accurate financial records, and supporting month-end accounting activities. The ideal candidate will have strong attention to detail, excellent organizational skills, and previous experience in a fast-paced environment.

• Process and code vendor invoices accurately and timely.
• Perform three-way matching of invoices, purchase orders, and supporting documentation when applicable.
• Review invoices for proper approvals and coding.
• Prepare and process weekly check runs, ACH payments, and wire transfers.
• Reconcile vendor statements and resolve invoice discrepancies.
• Communicate with vendors regarding payment status and account inquiries.
• Maintain vendor records, including W-9 forms and payment information.
• Assist with month-end close activities, including accruals and account reconciliations.
• Monitor AP aging reports and ensure timely payment of obligations.
• Support annual audits by providing requested documentation.
• Collaborate with property managers and internal departments regarding expenditures and invoice approvals.
• Ensure compliance with company policies and accounting procedures.