Administrative Assistant

About Alpert Jewish Family Service (Alpert JFS)

Alpert JFS is grounded in compassion and guided by Jewish values. Our employees come from diverse faith backgrounds and are invested in the agency’s mission to strengthen our entire community by empowering individuals and families through the delivery of comprehensive human services.

Since 1974, Alpert JFS, a 501(c)(3) not‑for‑profit organization, has strengthened and enriched the lives of men, women, and children of all ages. We do this through a continuum of focused programs addressing the well‑being of children and families, the independence and well‑being of older adults, and the optimal quality of life for individuals with special needs.

Alpert JFS is looking for a motivated and detail‑oriented Administrative Assistant with basic bookkeeping knowledge to support our Guardianship Program and Care Management Departments.

• Provide administrative support to the Director of Guardianship and Care Management and the team.
• Assist the Director with day‑to‑day operations of the Care Management Department.
• Copy, scan, file, upload, and perform general office duties.
• Data entry of client (and other) information, accurately and timely.
• Provide back‑up support for our Sr. Bookkeeper, including but not limited to:
  • Identify and locate ward assets.
  • Marshal assets under guardianship control.
  • Manage assets.
  • Prepare and forward financial reports to guardianship attorneys for court submission and to the administrative team for quarterly review.
  • Prepare and computer‑enter time‑activity billing data.
• Respond to phone calls, bill payments and other inquiries regarding the Pooled Trust.
• Other responsibilities as assigned in support of the guardianship team.
• Essential training:
  Understand and participate in the Agency’s Performance and Quality Improvement framework, functions, and activities.

• High school diploma.
• Proficient in Microsoft Office and able to learn new systems quickly; experience with electronic record systems is helpful.
• Current Florida Driver’s License and ability to transport documents or items as needed.
• Experience with accounting and bookkeeping.
• Legal experience helpful.
• Insurance and/or medical experience helpful.
• Tax experience helpful.
• Excellent written and oral communication skills.

Sitting for long periods; intensive computer work for many hours; considerable concentration and technical abilities; may require lifting up to 30 lbs.

General office environment; may require attending meetings outside of the office and community outreach public‑speaking opportunities.

Alpert JFS provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Drug‑free workplace.