Secretary, Administrative​/Clerical

Serves as the Secretary to the Chief of Staff (COS) and provides secretarial and related clerical administrative services to the Health System specialist.

Major duties include:

* Maintains the Chief of Staff's (COS) and Health Systems Specialist's (HSS) calendars, exercising initiative to set, reschedule, or refuse appointments.

* Prepares and transcribes minutes for high-level meetings, such as the Clinical Executive Board and staff meetings involving sensitive labor relations issues.

* Serves as the Records Custodian, responsible for the revision and retirement of official files, directives, and policy memoranda.

* Acts as the primary timekeeper for the Chief of Staff's Office.

* Distributes and tracks action items related to clinical services, ensuring timely responses from stakeholders prior to executive review.

* Establishes internal suspenses and maintains logs of open tasks to prevent delays.

* Screens visitors and telephone calls, determining which matters require the immediate attention of the supervisor.

* Attempts to resolve complaints from patients and family members, directing them to subject-matter experts as necessary.

* Executes micro-purchases in accordance with federal and VA acquisition regulations.

* Reconciles purchase card charges and resolves disputes within mandatory 10-to-18-day windows.

Work Schedule:

Monday - Friday, 8:00am - 4:30pm

Telework:
This position may be authorized for telework. Telework eligibility will be discussed during the interview process.

Virtual:
This is not a virtual position.

Position Description/PD#:
Secretary/PD010100

Relocation/Recruitment

Incentives:

Not Authorized