Legal Assistant Iii

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requisition no: 870629

agency: office of the attorney general

working title: legal assistant iii -

the office represents the state of florida in state and federal civil and criminal courts, from trial courts to the supreme court of the united states.

$46,805.98 annually

this position is in the consumer protection division in west palm beach. This senior level support position works as part of a legal support team handling administrative and legal support responsibilities. It is a full‑time, highly responsible position that requires the individual to work independently with limited supervision. Strong organizational skills, excellent communication skills (both verbal and written), and the ability to multitask effectively are essential.

This position operates in a fast‑paced environment and assists a team of attorneys and investigators.

the ideal candidate will have strong spelling and grammar, proficiency with microsoft word and excel, proficiency with adobe pro, and either paralegal education or training, or experience working in a legal environment in a support role.

• three (3) years of secretarial/clerical experience;
• a high school diploma or equivalency.
• two‑year degree or certificate in paralegal studies or related field may substitute for two (2) years of required experience.

• paralegal certification or graduation from an accredited paralegal or similar training program.
• experience working in a law firm, courthouse, or legal department in a legal support role.

an administrative skills exercise may be administered as part of the selection process. In order to advance to the next stage of the selection process a passing score of 60% is required. These skills exercises may take place at any stage of the selection process and must be completed in‑person at one of the oag offices in florida. An excel skills exercise may also be administered as part of the selection process.

this position’s duties include but not limited to the following:

• draft, edit and prepare legal documents under supervision of attorneys and staff.
• prepare routine correspondence based on preapproved document templates.
• calendar deadlines in accordance with applicable rules of procedure.
• electronically file documents with courts.
• assist in the processing and maintenance of all electronic media including e‑filings and evidence and media.
• update case management system and notes, and assist with data collection and reports.
• maintain and file all records and reports on case activity and prepare any necessary statistical reports.
• maintain internal case dockets and case files.
• coordinate services needed for proceedings such as transportation, pre‑trial waiting area, and translation services.
• assist with scanning documents.
• assist with coordination of service of process and subpoenas.
• assist with obtaining transcripts and court records.
• transcribe dictation as needed.
• may accompany attorneys to court and assist as required.
• coordinate meetings, depositions and/or court appearances including space, time, place and notify all participants.
• assist victims and witnesses.
• assist with agency law enforcement discovery preparation.
• generate subpoenas and update case management system from returns.

• entering time into billable hours reports.
• arrange travel itinerary and hotel accommodations and reimbursement forms.
• arrange conference calls and meetings.
• research and prepare reports.
• receive, scan and distribute incoming mail.
• responsible for all administrative activities as required.
• bilingual employees who are able may be asked to assist in translations as needed.
• notarize documents as needed if a notary.
• serve as administrative assistant by planning, initiating, and carrying to completion clerical, secretarial, and administrative activities.
• answer questions which may involve the interpretation of policies and procedures.
• assist in public record responses,…