Accountant, Office Administrator​/ Coordinator, Bookkeeper​/ Accounting Clerk

Immediate need for a family office accountant to provide financial and administrative support. Do you have strong interpersonal skills and excellent verbal and written communication? Are you able to handle and respond to multiple demands? Do you thrive in a fast paced and dynamic environment and are a self-starter? Are you a team player but able to work independently?

This job is 100% on-site in office

• Responsible for obtaining approvals and posting of authorized bills, checks, wires, and credit card statements
• Assist with reviewing and coding all expenses in Quick Books, prepare and process check runs, ensure payments are sent in a timely manner, physical or electronic filing of supporting documentation
• Analyze bill discrepancies, communicate and resolve issues with vendors. Maintain up-to-date W-9 vendor files, and W-4 for employees
• Assist with the renewal and maintenance of aircraft and vessel licenses, entity licenses, etc.
• Export data from Quick Books databases into Excel workbooks. Create schedules and reports as needed.
• Scan, save, document, and maintain files, Excel schedules and lists of personal and business transactions for multiple entities and personal assets of family members.
• Handle special projects and other tasks as needed by the Family members, Controller, and CFO.
• Posting of payments and deposits received, scan and save payment and supporting documentation.
• Order, organize & maintain supplies and equipment as needed, order personal items as needed by family members, organize, sort, and distribute incoming mail.
• Assist with monthly, quarterly, annual filings (monthly sales tax, and annual 1099’s etc.)
• Scan and save documents and maintain files within Excel, Word, PDF.
• Assist with maintaining Microsoft Excel schedules and lists of transactions, ownership structures, corporate documents and asset purchases.
• Other special projects and other tasks as needed.

• Minimum of 5 or more years of experience working in a family office as an accountant or similar.
• Must have experience work for HNW or UHNW family and highly proficient in Quick Books and Excel (other accounting software a plus).
• Must have excellent verbal and communication skills and interpersonal skills. Team Player
• Highly organized with the ability to prioritize tasks effectively and follow instructions.