Office Coordinator
Job in
West Palm Beach, Palm Beach County, Florida, 33412, USA
Listed on 2026-05-30
Listing for:
Smallfishbigfish
Full Time
position Listed on 2026-05-30
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Administrative Management, Admin Assistant
Job Description & How to Apply Below
Benefits:
- 401(k) matching
- Employee discounts
- Paid time off
- Training & development
- Fun, energetic, team-focused environment
- Opportunity for growth into leadership roles
- Make a meaningful impact through water safety and youth development
- Supportive and mission-driven company culture
Small Fish Big Fish Swim School and Sweet Peas Educational Gymnastics are seeking a professional, energetic, and highly organized Office Coordinator to lead front desk operations.
This role is ideal for someone who thrives in a fast-paced, customer-focused environment and genuinely cares about delivering an exceptional experience for families.
Key Responsibilities- Manage daily front desk operations and ensure excellent customer service
- Respond to all client calls, texts, and inquiries within 24 hours
- Oversee class scheduling, makeups, and enrollment support
- Track and support weekly student enrollment goals
- Monitor attendance, phone logs, and prepare daily executive summary reports
- Ensure accuracy of scheduling changes and front desk entries
- Review and verify monthly billing prior to processing
- Maintain return call logs and follow-up systems
- Manage boutique inventory and reorder supplies as needed
- Run daily, weekly, monthly, and annual reports
- Support marketing initiatives and ensure promotional materials are displayed
- Assist with basic HR functions and administrative duties
- Maintain front desk procedures, scripts, and accountability standards
- Monitor outstanding accounts and follow up as needed
- 1–3 years of administrative, front desk, or customer service, managment experience preferred
- Strong organizational and multitasking skills
- Excellent communication skills (phone, text, and in-person)
- High attention to detail and accuracy
- Positive, energetic, and professional demeanor
- Ability to take initiative and work independently
- Comfortable with computer systems and learning new software
- Experience in scheduling, customer service, or office coordination preferred
If you are a motivated, detail-oriented, and people-focused professional
, we’d love to meet you.
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