Operations & Administrative Coordinator

Operations & Administrative Coordinator

Michelle Farmer is seeking a highly organized, detail-oriented, and proactive Operations & Administrative Coordinator to support the daily operations of our luxury fashion brand. This role is ideal for someone who thrives in a fast-paced, entrepreneurial environment and enjoys balancing administrative operations, financial organization, reporting, logistics coordination, and office management.

The ideal candidate is polished, dependable, solution-oriented, and able to manage multiple priorities with professionalism and discretion.

• Coordinate employee scheduling, payroll tracking, and general office administration
• Maintain organized and detailed accounting records for the company’s fractional accounting department, including invoices, expense tracking, vendor records, and bill payment support
• Track and organize store expenses for management review and accounting reconciliation
• Maintain detailed shipping, freight, tariff, and logistics records related to fabric and merchandise shipments
• Create, enter, and maintain purchase orders with accuracy and attention to detail
• Generate and maintain sell‑through, inventory, and operational reports using Shopify and internal systems
• Assist with Shopify administrative tasks, inventory tracking, and operational reporting
• Coordinate client appointments and internal meetings
• Manage office supply ordering and operational purchasing
• Oversee and coordinate building maintenance, repairs, cleaning services, and vendor scheduling
• Organize and maintain company insurance records, including health insurance and building insurance documentation
• Serve as liaison between the company and external accounting partners, vendors, and service providers
• Maintain organized digital and physical filing systems
• Support operational efficiency across multiple boutique and office locations
• Assist leadership team with special projects and operational initiatives as needed

• Highly organized with exceptional attention to detail
• Strong administrative, operational, and reporting skills
• Proficiency with Shopify, including reporting and inventory management
• Ability to create and manage purchase orders accurately
• Ability to run sell‑through and operational reports and analyze data accurately
• Comfortable handling sensitive financial and payroll information confidentially
• Excellent communication and follow-up skills
• Ability to multitask and prioritize in a fast‑paced luxury retail environment
• Proficient in Microsoft Office, Google Workspace, and spreadsheets
• Experience with expense tracking, invoice organization, vendor coordination, and operational logistics preferred
• Prior experience in luxury retail, fashion, hospitality, or a creative business environment is a plus