Development Associate Donor Events

Position: Development Associate for Donor Events
About the Norton Museum of Art:

Founded in 1941 by Ralph Hubbard Norton and his wife Elizabeth Calhoun Norton, the Norton Museum of Art is Florida’s largest art museum, renowned for its distinguished collection. The Norton Museum of Art welcomes visitors to experience the transformative power of art through intimate and creative encounters with wide-ranging collections and programs of the highest quality. With holdings spanning Contemporary, Early European, Modern, and Asian Art, as well as Photography, the Norton serves as a cherished institution within its community.

Our Commitments:

To uphold our mission and ensure the Norton’s relevance to our community, we are dedicated to the following principles:

Art:
We celebrate and share excellence in the arts in all its forms.

Audience:
We cultivate meaningful dialogues and relationships with a diverse and inclusive audience.

Ambassadors:
Our employees, Trustees, volunteers, and partners are the vital links connecting Art and Audience.

Foundations:
We are committed to preserving the Norton’s fiscal and physical legacy for future generations.

Position Summary:

The Development Associate for Donor Events is a full-time, non-exempt position reporting to the Development Officer for Donor Events. This role provides coordination and administrative support for donor engagement activities, including events and travel programs.

This Associate is responsible for the operational execution of donor-facing events, communications, and administrative workflows, including managing invitation timelines, communications, RSVP tracking, and participant coordination. This position ensures that all engagements are executed smoothly, accurately, and on schedule.

Serving as a central point of organization, the Associate supports both strategic planning and day-to-day execution in close partnership with the Donor Engagement team – particularly the Development Officer of Donor Events – and external partners.

As a member of the Donor Engagement team, this position collaborates closely with colleagues across the Strategic Advancement department to deliver a seamless, thoughtful, and high-quality donor experience while supporting the Museum’s fundraising goals and stewardship standards.

Primary

Duties & Responsibilities:

Responsibilities include, but are not limited to, the following:

Donor Event Coordination & Logistics Manage RSVP tracking and maintenance for all Donor Engagement–led events, ensuring accuracy and real-time updates

Maintain and update donor event calendars, including staff invitations, event details, and scheduling changes

Draft event invitation copy for review and approval; incorporate edits and coordinate final distribution

Coordinate invitation production and mailing logistics, including mail merges, printing, and distribution

Ensure timely coordination and tracking of event-related deadlines across multiple donor engagement initiatives

Support maintenance of the master donor engagement calendar, identifying scheduling conflicts and opportunities for alignment.

Internal Event Communications Generate donor event mini briefs using Blackbaud Altru, including query pulls and initial formatting

Prepare and refine draft mini briefs for internal review, ensuring accuracy and completeness

Support distribution of finalized briefs to internal stakeholders, as directed

Maintain consistency and accuracy in donor-facing event communications

Event Execution Support (Cultivation & Stewardship Events)
Provide operational support for cultivation dinners, council events, and donor engagement programming

Coordinate and execute select small-scale cultivation and stewardship events in partnership with Event Services Support guest list preparation, attendance tracking, seating plans, and day-of logistics for assigned events

Provide on-site assistance as needed, including guest check-in, coordination, issue resolution, and other duties as assigned

Curated Travel Administrative Support Support the maintenance of tracking systems and documentation for travel program(s), including:

Participant communications

Registration forms and materials (in coordination with external travel partners)
Tracking confirmations,…