Mandel Center Program Coordinator

Jewish Federation of Palm Beach County is a 501(c)3 nonprofit organization dedicated to transforming, inspiring and saving lives in the Palm Beaches and 70 countries around the world. Each year, Jewish Federation inspires thousands of community members to contribute, volunteer and participate in programs that generate more than $30 million to leading a powerful impact in the community.

The Mandel Center Operations & Program Coordinator provides high-level operational, administrative, and program coordination support for the Mandel Center for Leadership Development. This role serves as a central point of coordination for leadership development programs, talent development initiatives, departmental operations, scheduling, communications, logistics, CRM data management, and reporting.

Working closely with the Vice President and Mandel Center staff, the Coordinator ensures the efficient day‑to‑day operation of the department while supporting the successful execution of leadership and talent development initiatives. This position combines hands‑on administrative coordination with operational oversight responsibilities, helping maintain strong systems, accurate data, organized workflows, and seamless program delivery.

The Coordinator manages calendars, meeting logistics, travel arrangements, invoices, participant communications, CRM data entry and reporting, and cross‑departmental coordination. In addition, the role supports operational planning, tracks program participation and engagement data, maintains leadership program records and alumni tracking systems, and assists with improving departmental processes and workflows.

This position requires exceptional organizational skills, attention to detail, professionalism, customer service, discretion with confidential information, and the ability to manage multiple priorities in a fast‑paced environment. The ideal candidate is proactive, solutions‑oriented, highly collaborative, and capable of balancing administrative responsibilities with operational coordination and project support.

• Provide comprehensive administrative and operational support to the Vice President and Mandel Center staff.
• Coordinate day‑to‑day departmental operations, ensuring smooth execution of leadership and talent development initiatives.
• Support departmental planning, project timelines, workflows, and operational tracking systems.
• Maintain organized operational documentation, records, and shared departmental resources.
• Identify opportunities to improve processes, workflows, communication, and operational efficiency.
• Assist with monitoring program budgets, expense tracking, vendor payments, reimbursements, and financial documentation.

• Manage calendars, meetings, and scheduling for Mandel Center leadership and staff.
• Coordinate internal and external meetings, including scheduling, room reservations, catering, technology support, agendas, materials, reminders, and follow‑up communications.
• Maintain centralized calendars and ensure meeting details and supporting materials are accurate and accessible.
• Draft and coordinate correspondence, meeting materials, presentations, and program communications.
• Serve as a liaison with internal departments, vendors, facilitators, volunteers, and external stakeholders.

• Coordinate logistics and operations for leadership development programs, trainings, workshops, committees, and related initiatives.
• Manage participant registration, scheduling, reminders, attendance tracking, and program communications.
• Coordinate interview scheduling for leadership development programs and committees.
• Ensure operational readiness for meetings and programs, including setup, materials, catering, ITS coordination, security requests, and post‑program follow‑up.
• Track program timelines, deliverables, participant engagement, and leadership pipeline progression.
• Maintain accurate records for leadership programs, talent development initiatives and alumni engagement activities.