Ops Adminstrative Assistant
Job in
West Palm Beach, Palm Beach County, Florida, 33412, USA
Listed on 2026-06-29
Listing for:
State of Florida
Full Time
position Listed on 2026-06-29
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Clerical, Admin Assistant
Job Description & How to Apply Below
Requisition No: 876533
Agency:
Agency for Persons with Disabilities
Working Title:
OPS ADMINSTRATIVE ASSISTANT - 1
Pay Plan:
Temp
Position Number:
Salary: $15.00 Hourly
Posting Closing Date: 07/09/2026
Total Compensation Estimator Tool
AGENCY FOR PERSONS WITH DISABILITIES
POSITION: ADMINISTRATIVE ASSISTANT - Other Personal Services (OPS)
WORKING TITLE:
INTAKE & ELIGIBILITY ADMINISTRATOR
POSITION NUMBER:
OPEN COMPETITIVE OPPORTUNITY
This position is not a Telework position and is required to report to the APD office.
The Benefits of Working for the State of Florida
Working for the State of Florida is more than a paycheck. The State's total compensation package for eligible employees features a highly competitive set of employee benefits, including:
* State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options.
* Retirement plan options, (For more information, please click ).
* And more! For a more complete list of benefits, visit
The Agency seeks team members who demonstrate the qualities of being humble, hungry, and smart and lead others to embody the same. This entails lacking excessive ego, sharing credit, being self-motivated, and exercising good judgment and intuition regarding the subtleties of group dynamics.
This position with APD will serve staff and management across the Agency. Your work will impact the workplace culture, our community, and the population we serve as we continuously strive to achieve the Agency's mission.
* Responses to the qualifying questions are required and must be verifiable based on your submitted application, and "see resume" will not be considered an acceptable response.
SALARY RANGE
$15.00 Hourly
Position Summary
This is an administrative position assisting the Regional Operations Manager (or Regional Program Administrator) in the operation of the Region. The employee provides administrative support, researches and gathers data, prepares draft reports and correspondence, recommends and implements operational administrative systems, and interprets policy to provide guidance and assistance to further the achievement of the goals of the Region.
The Work You Will Do
* Answers phone calls and directs callers to appropriate personnel, schedules appointments, prepares and distributes incoming and outgoing mail and packages, and assists clients and other visitors.
* Receives, inputs and tracks all Community Activities Plans and resources as well as assists in all preparations related to outreach and community events.
* Works closely with other administrative staff and supports other colleagues as needed.
* Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations.
* Ensures that deadlines are met and adapts to changing priorities.
* Prepares meeting agendas and takes meeting minutes.
* Drafts and edits letters, reports, and other documents.
* Maintains physical and digital filing systems.
* Operates and maintains office equipment, including printers, copiers, and fax machines.
* Assist with all emergency preparedness and recovery efforts as required.
* Performs other duties as directed.
Minimum Qualifications
* High School Diploma or its equivalent.
* Proficient in using databases, electronic files and Microsoft Office Programs.
* Experience in providing excellent customer service.
Knowledge, Skills, And Abilities
Ability to:
* Communicate effectively and provide exceptional customer service.
* Use Microsoft Office Programs including Outlook, Word & Excel.
Additional Information
Profile Completion
To qualify for this position, applicants must complete all fields in the Candidate Profile, including their work history with the month and year.
Resumes and other documentation can be attached to provide additional information but will not replace the required completed Candidate Profile.
Retiree Notice
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be suspended or voided, and you will be…
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