Admin - Administrative Assistant

Join Helix Traffic Solutions – Traffic Control for a Safer Tomorrow

We're not just placing cones – we're rethinking the way traffic moves. Helix is a national leader in traffic control and work zone safety, delivering smart, responsive solutions across the country. From high-tech ITS systems to boots-on-the-ground support, we're shaping the future of infrastructure safety.

We're a people-first company with a mission to save lives. At Helix, you'll find:

• A culture of safety, service, and integrity
• Real career growth through training and internal mobility
• The backing of a national organization, with the heart of a local team
• A place where your work directly improves public safety

Our work is fast-paced, hands-on, and essential – and that's exactly what makes it rewarding. Every role at Helix plays a part in protecting lives and keeping communities moving. If you're motivated, adaptable, and looking for a career with purpose, we'd be proud to have you on our team.

The Administrative Assistant provides clerical support with achieving operational goals at the field site. This role will be primarily responsible for overseeing the employee roster, maintain, and organize pertinent documentation, and facilitates routine fleet repairs. This role will also assist scheduling, conducting interviews, and administrative projects. This position reports to the Area/Branch Manager.

Essential Duties & Responsibilities:

• Answers incoming phone calls and direct to appropriate team members.
• Greet all visitors and employees.
• Orders and maintains inventory of office supplies and company equipment for the field site.
• Assists with filing, faxing, and copying miscellaneous paperwork.
• Collects field data and generates weekly reports for the management team.
• Oversee maintenance of fleet repair, recall, oil change lists, and notify management of repairs.
• Maintain fleet records, titles, registrations, both digital and physical for the field site.
• Updates the employee handbook and truck books as directed from management.
• Maintain employee roster database, TCR updates, and spreadsheets.
• Assist with Billing team and back up Scheduling/Ticketing as needed.
• All other duties within scope as assigned by Branch Manager.

Helix Traffic Solutions, LLC is an Equal Opportunity Affirmative Action Employer.