Office Assistant

Office Assistant

We are looking for a dependable Office Assistant to support daily administrative operations for an on-site team in West Palm Beach, Florida. This contract to permanent opportunity is ideal for someone who enjoys keeping an office organized, welcoming visitors, and ensuring communication flows smoothly throughout the day. The person in this role will handle a mix of front-desk interaction and clerical support while helping maintain efficient office processes.

Responsibilities:

• Welcome visitors and provide attentive front-desk support to create a positive first impression for the office.
• Manage incoming phone calls, direct inquiries to the appropriate team members, and relay messages accurately and promptly.
• Perform a range of administrative tasks such as filing, data organization, and general office support to keep daily operations running efficiently.
• Scan, organize, and maintain paper and digital documents to support accurate recordkeeping and easy retrieval.
• Assist with routine clerical work, including preparing materials, updating information, and handling office correspondence.
• Support the team with day-to-day coordination needs to help maintain an orderly and productive work environment.