Campus Executive Assistant
Job in
West Palm Beach, Palm Beach County, Florida, 33411, USA
Listing for:
South University
Full Time
position
Listed on 2026-07-03
Job specializations:
-
Administrative/Clerical
Education Administration, Administrative Management
-
Education / Teaching
Education Administration
Job Description & How to Apply Below
Campus Administrative Coordinator
South University provides a warm, supportive learning environment that will encourage you to join a community of faculty, staff and students eager to play a role in helping you achieve your professional goals, on campus and online.
The South University 125-year story—past, present, and future—is a history formed by the many individuals who have developed the education and spirit of community that have become our pledge to students, faculty, staff, alumni and supporters of South University. Whether you have been part of the University family for many years, have recently come our way, or are thinking about joining us, you will find South University to be a place you can call home.
What's next for you is the first priority for us!
South University, the right direction for a brighter future.
Benefits:
Medical
Dental
Vision
FSA/HSA
Tuition Assistant Program
Long/Short Term Disability
Life Insurance
Employee Assistance Program
401K Match
Paid Time Off
12 Paid Holidays
* includes domestic partner coverage
Summary:
Under general supervision of the Campus Director and Dean for Academic Affairs and Operations perform, coordinate and oversee campus administrative duties in support of the campus academic programs, campus and general administrative needs as defined in the job elements below. This position requires the ability to act confidentially, handle sensitive information and exercise independent judgment. Some technical knowledge of the specific area of assignment may also be required.
Key Job Elements:
Performs academic, campus and limited general administrative and clerical duties as assigned by the Campus Director & Dean of Academic Affairs and Operations.Collaborate with Vice Chancellors, Assistant Vice Chancellors, University Directors, College Deans and Department Chairs in carrying out the priorities of the University including, but not limited to items pertaining to supporting programmatic accreditation and assessment reporting.Maintains correspondence logs, files, information databases, and other tracking systems as necessary. Prepares Executive Committee, OPM, PACs, and other programmatic meeting minutes. Organizes programmatic meeting dates, meeting structure, and sends out agendas. Distributes Executive Committee weekly KPI updates to campus program leaders.Ensure signage for classrooms, campus services and office spaces are clearly marked.Create, distribute and collect faculty contracts, student files, and faculty files containing required programmatic documentation.Assists with directing students with locating campus leaders, including directing them toward offices, phone, e-mail or classrooms. Ensure signage for classrooms, campus services and office spaces are clearly marked and accessible.If requested by Campus Director, may provide new employees with on boarding information, such as tours and campus directories, office or cubicle accommodations, employee access badges; business cards, and ensure new hires have necessary equipment and accesses to assume assigned duties on day one. Maintain campus keys in coordination with the university Director of Facilities and Campus Director/Dean of Academic Affairs and Operations.Ensure employee engagement and recognition activities are organized and occurring on a regular schedule, such as service awards, employee recognition and leading employee engagement committee work.May be responsible for onboarding of new hires if requested by HR or the Campus Director. Maintain all personnel files.Campus purchasing support for local service providers and suppliers. Includes ordering office or program related supplies and scheduling assistance as necessary. Maintains office equipment such as fax machines, postage meters, copy machines and printers. Responsible for mail distribution and receiving support.A cell phone is required for use during work hours and after hours as needed. This position requires flexibility with schedule as needed to support the campus events.Other duties as assigned.Job Requirements:
- Bachelor's Degree in a related discipline.
- Minimum of four years' progressively more responsible administrative experience in a…
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