Administrative Assistant

Administrative Assistant

The Administrative Assistant is responsible for organizing, coordinating, and maintaining office operations and procedures to ensure organizational effectiveness and efficiency while supporting the Leasing Office.

• Answer phone calls from prospects and residents.
• Complete any filing duties or additional administrative tasks as assigned.
• Greet and assist clients and residents.
• Schedule appointments for prospects and complete guest cards.
• Stock and order supplies for the coffee bar and office.
• Manage packages to ensure the carrier is following protocol and assist residents as needed.
• Open and close show models and amenities daily.
• Assist move-in tasks including key preparation, callbox programming, and pre-walking the unit for readiness.
• Post notices for events and/or elevator reservations.
• Upload documents and files as needed.
• Confirm pre-scheduled appointments at the beginning and end of each day.
• Prepare move-in bags for future residents.
• Enter work orders upon request.
• Assist in preparing daily and weekly reports.
• Audit files to ensure completion.
• Assist with resident event support, including set-up and tear-down.
• Open and date all incoming mail.

• High School or equivalent required.
• Two (2) + years of hands-on administrative support experience.
• Proficiency in MS Word, MS Excel, and MS Outlook.
• Ability to multi-task multiple projects with superb accuracy.
• Strong administrative skills.
• Ability to read, listen and communicate effectively in English, both verbally and written.