Assistant administratif; H​/F

Missions

The administrative assistant provides administrative support to managers and members of the departments they work with. They facilitate communication with all other interlocutors of the institute and external partners. They contribute to the organization of the life of the departments and the proper application of budgetary, financial, administrative, and human resource rules.

The administrative assistant is primarily responsible for contributing to the smooth operation of the transfer, innovation, and partnership service.

Main activities Financial management

• Monitor the budget of the services, contributing to the effective management of resources and the preparation of budget deadlines
• Monitor contracts/service contracts, follow up on supplier payments
• Create and manage dashboards and indicators

Organization

• Organize and facilitate service meetings, seminars, and internal or external events, ensuring their logistics and smooth operation;
• Manage professional travel for service members (transport and accommodation, …);
• Implement administrative, financial, and human resource procedures: conduct research, apply, and transmit information to the relevant parties.
• Act as the service's interface with different internal and external actors
• Write and update communication materials
• Prepare and monitor files related to the services' activities, ensuring their classification and archiving

• Knowledge of financial management principles
• Sense of organization, initiative, and task prioritization
• Proficiency in office, collaborative tools, and management software
• Ability to work in a team, communicate effectively, and adapt to a constantly evolving environment
• Sense of service, pedagogy, and diplomacy
• Fluency in written and spoken English (A2 level minimum)
• Additional advantages:
  • Interest in supporting scientific population innovation projects
  • Knowledge of public procedures will facilitate your role

Location:

200 Avenue de la Vieille Tour 33405 Talence