Finance Administrator - Payables

Finance Administrator

The Payables department is seeking a detail-driven, service-oriented Finance Administrator to join their Finance Division. This role is ideal for someone who thrives in a structured environment, values accuracy, and wants to contribute to the financial integrity of local government. The Finance Administrator supports the full accounts payable cycle, ensuring timely and accurate processing of vendor payments, compliance with Florida statutes, and adherence to internal financial controls.

This position works closely with internal departments, vendors, and the public to maintain transparent and accountable financial operations.

Why join our Clerk family? Because our Clerk family is our top priority! Total Compensation packages include:

• Generous paid time off and 17 paid holidays
• Superior health care plans with lower costs to you
• Retirement choices through the Florida Retirement System and deferred compensation plan
• Award-Winning Wellness Program that gives employees incentives, tools, social support, and strategies to adopt and maintain a healthy lifestyle
• Tuition Reimbursement
• Qualifying employer for Public Service Loan Forgiveness

At the Clerk of the Circuit Court & Comptroller's Office you can:

• Work with a purpose
• Give back to the community
• Be part of a family
• Build your skills
• Pursue career advancement opportunities
• Reach your professional and personal goals

Examples of

Essential Functions:

Prioritizes, coordinates, assigns, and monitors staff activities; provides proper training and guidance to staff in processing assigned tasks; assists staff with troubleshooting problems, providing input, guidance, and subject matter expertise. Establishes and maintains policies and procedures for relevant functions. Maintains metrics and workflow analysis; prepares and submits statistical and administrative records and reports specific to work processed in the assigned work unit.

Oversees and prepares up to date procedures for assigned work unit that align with organizational values; provides recommendations for modifications to existing policies or procedures or implementation of new policies or procedures to enhance efficiencies. Coordinates the efficient flow and completion of all paperwork and documentation concerning the functional area of responsibility; facilitates effective communications between all interested parties. Maintains current knowledge of records management laws, rules, and regulations.

Processes various documents as applicable to assigned department, i.e. journal entries and voids. Oversees post audit verifications and performs special research or projects as directed by management. Assist with reviewing BOCC Meeting Agendas for Payables related items; communicate details to all applicable parties. Supports and reviews various Payables year-end reports in preparation for 1099 distribution. Assists with managing and supporting the Wells Fargo Payment Manager Program processes and requirements.

Develops and maintains an effective and efficient record keeping and file maintenance system; ensures adherence to established filing methods and standards. Receives and resolves issues/conflicts between internal and external entities, i.e. county and constitutional office departments, personnel, vendors, the public, banking institutions, magistrates. Ensures and monitors adherence to, and compliance with, Clerk of the Circuit Court & Comptroller policies and procedures, BOCC policies and procedures, regulatory standards and controls, and governmental reporting requirements for the unit;

develops and maintains precise audit trails.

Typical

Qualifications:

Bachelor's degree required, supplemented by three (3) years of recent and relevant experience required. Additional experience is accepted as a minimum requirement in lieu of a post-secondary degree on the following basis: additional four (4) years in lieu of a bachelor's degree, and additional two (2) years in lieu of an associate degree.

Supplemental Information:

Note:

Vacancy postings may be cancelled at any time based on business needs. Applicants who have applied will be notified of cancellations. Applicants with a disability who require…