Admin Assistant

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

The Front Desk / Administrative Assistant is the first point of contact for our clients and plays a key role in keeping our operations running smoothly. The role includes greeting clients, handling calls, preparing proposals, processing payments, scheduling, and providing administrative support across departments.

Client Communication & Reception

• Answer and direct phone calls professionally.
• Greet and assist walk‑in clients with courtesy.
• Handle general inquiries from clients, vendors, and partners.

Proposals & Documentation

• Prepare and process customer proposals accurately.
• Save, track, and file all proposals in company systems.

Payments & Recordkeeping

• Process customer payments (credit card, check, etc.).
• Record and track payment activity in company logs/software.

Scheduling

• Coordinate and schedule appointments for measurements, installations, and service calls.
• Provide confirmations and updates to clients and internal teams.

Lead Tracking & Sales Support

• Enter all leads (phone, email, walk‑in) into the Lead Tracking Sheet.
• Maintain daily updates and follow‑ups on leads.
• Collaborate with the sales team to help convert leads into sales.

Docu Sign Management

• Prepare and send contracts through Docu Sign.
• Include acknowledgment forms and confirm receipt.
• Maintain accurate records of signed contracts.

Office & Administrative Support

• Assist with filing, organizing, and managing supplies.
• Support various departments with admin tasks.
• Keep the front desk area clean and professional.

• Experience working in a construction office environment is required.
• Previous administrative, receptionist, or office support experience.
• Strong communication and customer service skills.
• Proficient in Microsoft Office and Google Workspace.
• Experience with Docu Sign, Quick Books, or CRM systems is a plus.
• Ability to multitask, prioritize, and stay organized in a fast‑paced environment.
• Professional, reliable, and detail‑oriented.
• Minimum of 1 year construction office experience.

• Competitive pay (based on experience).
• Full‑time schedule, Monday–Friday.
• Growth opportunities in a fast‑expanding company.
• Supportive and professional work environment.

Job Type: Full‑time