Office Coordinator West Palm , FL

Office Coordinator

We are looking for a detail-oriented Office Coordinator to support daily operations for a Financial Services office in West Palm Beach, Florida. This long-term contract opportunity is ideal for someone who enjoys creating an organized, welcoming workplace while providing dependable administrative support in a part-time, on-site setting Tuesday through Thursday. The role will focus on office coordination, meeting and event support, mail and shipping activities, and assisting staff and leadership with day-to-day administrative needs.

Responsibilities:

• Greet employees, guests, vendors, and delivery personnel warmly and maintain a welcoming front-office presence.
• Keep the workplace orderly and fully functional by addressing facility needs, submitting maintenance requests, and following up on office issues.
• Prepare desks and materials for new hires, including workstation setup and welcome items.
• Organize internal meetings, lunches, and office events by handling room arrangements, catering, and day-of logistics.
• Support executives and team members with hospitality needs, including beverage service and dining reservations when needed.
• Oversee office inventory by ordering supplies, snacks, coffee, and other essential items to keep operations running smoothly.
• Manage incoming and outgoing mail, package distribution, courier shipments, and shipping supply coordination.
• Reconcile receipts and company card purchases accurately for expense reporting and accounts payable submission.
• Assist with printing presentations, preparing documents, and mailing marketing or business materials for staff and leadership.
• Help uphold workplace safety procedures and provide additional administrative assistance to managers and executives as assigned.