Executive Assistant

We are seeking an experienced Executive/Personal Assistant to provide high-level, strategic support to the President of a dynamic and stable organization. This is a unique opportunity to partner closely with an accomplished founder, playing a critical role in ensuring the seamless coordination of both professional and personal priorities in a fast-paced environment.

The ideal candidate is polished, highly discreet, and thrives under pressure. This individual will expertly manage complex calendars, coordinate detailed travel logistics, and support high-profile meetings and events, all while handling sensitive and confidential matters with the highest level of professionalism.

This role is best suited for a career Executive Assistant who is proactive, resourceful, and anticipates needs before they arise. The successful candidate will bring structure, organization, and a calm, solutions-oriented approach to an ever-evolving, high-demand environment.

This position is an ON-SITE DIRECT HIRE position and is available immediately!

The hours are Monday-Friday 8:30am-5:30pm with the flexibility to be on call.

RESPONSIBILIITES:

• Manage an ever-changing executive calendar, schedule and priorities
• Provide executive-level meeting preparation, documentation and follow-up
• Handle sensitive correspondence, expenses and records with discretion
• Oversee special projects, events and initiatives on behalf of the Chairman
• Maintain strong working relationships with stakeholders, staff and family members
• Other duties as assigned

QUALIFICATIONS:

• Minimum of 7+ years assisting a C-Level Executive. Experience assisting UHNW is preferred not required
• Strong proficiency in Microsoft Word, Excel, PowerPoint and Outlook
• Outstanding phone manners, interpersonal, and organizational skills
• Be able to work in a high demanding environment
• Ability to assess, evaluate and solve problems
• Must be detail-oriented, have the ability to multi-task and meet multiple deadlines