Administrative Assistant

The Town of Palm Beach seeks an Administrative Assistant to provide professional, service-oriented support to municipal departments and the public. This role manages phones, front-desk inquiries, calendars, and meeting logistics; prepares correspondence, reports, and agendas; and maintains accurate records and files. The Administrative Assistant coordinates with staff across public safety, public works, utilities, recreation, and community development, ensuring timely responses to resident requests.

The ideal candidate is detail-oriented, discreet, and collaborative, with strong computer skills, excellent communication, and a commitment to integrity, accountability, and high-quality public service.

Responsibilities

• Provide clerical and administrative support to Town departments and leadership
• Answer phones, greet visitors, and respond to public inquiries with professionalism
• Manage calendars, schedule appointments, and coordinate meetings and room logistics
• Prepare and format correspondence, reports, agendas, and meeting materials
• Maintain organized electronic and paper records, files, and databases
• Process mail, invoices, purchase orders, and basic administrative transactions
• Support public-facing services, ensuring timely, courteous responses to residents and businesses
• Coordinate with staff across public safety, public works, utilities, recreation, and community development
• Maintain confidentiality and handle sensitive information with discretion
• Use office software and equipment to support efficient daily operations

Required Skills

• Office administration
• Records management
• Calendar management
• Customer service
• Microsoft Office
• Data entry
• Meeting and agenda preparation
• Correspondence drafting
• Telephone and front-desk reception
• File and document management