Bookkeeper

Bookkeeper / Office Assistant

Location:

East Boca Raton, FL

Employment Type:

Full-Time

About the Opportunity

A private family office is seeking a highly organized and trustworthy Bookkeeper / Office Assistant to support day-to-day financial, administrative, and operational activities. This individual will play a key role in maintaining accurate financial records, supporting leadership, coordinating vendors, and ensuring the smooth operation of a fast-paced, high-touch environment.

This position is ideal for a detail-oriented professional who enjoys a blend of bookkeeping and administrative responsibilities and takes pride in providing exceptional service with complete discretion.

Key Responsibilities

Bookkeeping

• Process invoices, bills, and vendor payments while maintaining organized supporting documentation.
• Enter financial transactions into Quick Books and maintain accurate records.
• Reconcile credit card accounts and track expenditures.
• Monitor recurring expenses, service contracts, memberships, and renewals.
• Prepare expense reports, budgets, and tracking schedules using Excel.
• Maintain petty cash records and reconcile receipts.

Office Administration

• Provide administrative support to senior leadership and family office staff.
• Organize and maintain digital and physical records, asset inventories, manuals, contracts, warranties, and contact databases.
• Coordinate travel arrangements, reservations, and appointments.
• Schedule and manage virtual meetings via Teams or Zoom.
• Assist with special projects, operational initiatives, and general office support.
• Run occasional local errands as needed.