Executive Assistant West Palm , FL

Executive Assistant

We are looking for a polished, resourceful, and highly organized Executive Assistant to provide high-level administrative support to senior leadership. In this role, you will be responsible for managing complex schedules, coordinating meetings and travel, preparing reports and presentations, and ensuring day-to-day operations run efficiently. The ideal candidate is proactive, detail-oriented, and able to handle sensitive information with professionalism and discretion.

Key Responsibilities

• Provide direct administrative support to one or more executives, helping manage priorities and daily operations.
• Coordinate complex calendars, schedule internal and external meetings, and resolve scheduling conflicts efficiently.
• Arrange domestic and international travel, including flights, accommodations, itineraries, and expense reporting.
• Prepare and edit correspondence, presentations, meeting agendas, reports, and other business documents.
• Serve as a liaison between executives, employees, clients, and external partners, maintaining professionalism at all times.
• Track deadlines, monitor follow-up items, and help keep projects and initiatives moving forward.
• Organize meetings, events, and conference calls, including logistics, materials, and meeting notes when needed.
• Maintain confidential records and handle sensitive business information with a high degree of discretion.
• Support special projects and provide general administrative as