Administrative Assistant

Description We are looking for an organized Administrative Assistant to support daily office operations for a nonprofit support center in West Palm Beach, Florida. This Long-term Contract position is ideal for someone who enjoys variety, communicates clearly, and can help keep administrative tasks moving efficiently across the office.

The right candidate will be comfortable handling front-desk support, maintaining records, and assisting staff with day-to-day coordination in a busy service-focused environment.

Responsibilities:

- Provide broad administrative support across the office, helping staff with routine coordination and general operational needs.

- Welcome visitors, manage front-desk activity, and respond to inbound phone calls in a courteous and attentive manner.

- Perform accurate data entry and maintain organized digital and physical records for office use.

- Prepare, update, and track documents, spreadsheets, and correspondence using Microsoft Office 365 tools.

- Assist with scheduling, calendar coordination, and other clerical tasks that keep daily activities running smoothly.

- Support general receptionist functions, including message handling, routing inquiries, and basic office communication.

- Help maintain office organization by monitoring administrative workflows and addressing day-to-day support needs.

- Contribute to donor-related or database tasks when needed, including work in Donor Perfect if applicable. Requirements - Prior experience in an administrative assistant, office support, or receptionist role.

- Ability to answer inbound calls professionally and interact effectively with visitors and staff.

- Proficiency with Microsoft Office 365, including Word, Outlook, and Excel.

- Strong data entry skills with careful attention to accuracy and detail.

- Ability to manage a variety of administrative tasks and adjust to changing office priorities.

- Comfortable working in a nonprofit or service-oriented office environment.

- Experience with Donor Perfect is preferred but not required.

- Strong organizational skills and dependable communication habits. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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