Administrative Assistant

Administrative Assistant

We are looking for an organized Administrative Assistant to support daily office operations for a nonprofit support center in West Palm Beach, Florida. This long-term contract position is ideal for someone who enjoys variety, communicates clearly, and can help keep administrative tasks moving efficiently across the office. The right candidate will be comfortable handling front-desk support, maintaining records, and assisting staff with day-to-day coordination in a busy service-focused environment.

Responsibilities:

• Provide broad administrative support across the office, helping staff with routine coordination and general operational needs.
• Welcome visitors, manage front-desk activity, and respond to inbound phone calls in a courteous and attentive manner.
• Perform accurate data entry and maintain organized digital and physical records for office use.
• Prepare, update, and track documents, spreadsheets, and correspondence using Microsoft Office 365 tools.
• Assist with scheduling, calendar coordination, and other clerical tasks that keep daily activities running smoothly.
• Support general receptionist functions, including message handling, routing inquiries, and basic office communication.
• Help maintain office organization by monitoring administrative workflows and addressing day-to-day support needs.
• Contribute to donor-related or database tasks when needed, including work in Donor Perfect if applicable.