Administrative Associate

Administrative Associate 3 West Palm Beach, FL

If you're the person who keeps everything running smoothly, we want to meet you.

You enjoy being the person people rely on. The person who can coordinate a complex schedule, plan an event without missing a detail, solve last-minute travel issues, and keep leaders and teams organized and productive.

You find satisfaction in creating order from competing priorities. You anticipate needs before they're voiced, build strong relationships across an organization, and take pride in providing exceptional support and service.

If you are highly organized, resourceful, professional, and enjoy helping others succeed, you may be exactly who we're looking for.

At Gulfstream, Administrative Associates play a critical role in helping teams and leaders focus on what matters most.

In this role, you will provide administrative and operational support for department activities while coordinating schedules, meetings, travel, events, communications, and documentation. You will serve as a trusted partner who helps keep work moving efficiently and professionally.

Your work will support day-to-day operations while contributing to larger departmental goals, planning efforts, and cross-functional initiatives.

At Gulfstream, our people are at the heart of everything we do. We believe in inspiring and empowering every individual to reach their fullest potential. From meaningful connections and professional development to a culture built on trust, respect, and integrity, we invest in our people because exceptional employee experiences create exceptional customer experiences.

When you join Gulfstream, you become part of a team committed to creating and delivering the world's finest aviation experience.

Successful Administrative Associates:

• Create seamless experiences for leaders, employees, customers, and visitors.
• Coordinate complex schedules with accuracy and professionalism.
• Anticipate needs and proactively solve problems before they become issues.
• Manage sensitive information with discretion and sound judgment.
• Build trusted relationships across all levels of the organization.
• Keep projects, meetings, travel arrangements, and events running smoothly.
• Use technology and process improvements to increase efficiency and organization.
• Balance multiple priorities while maintaining exceptional attention to detail.

Success is measured not only by what gets completed, but by how effectively you help others succeed.

• High School Diploma or GED required.
• Four years of administrative experience.
• Experience supporting business operations, documentation systems, and office administration activities.
• Proficiency using Microsoft Office applications and business software tools.
• Strong written and verbal communication skills.
• Demonstrated proficiency in grammar, spelling, composition, and basic mathematics.
• Ability to manage multiple priorities with strong attention to detail.

• Executive or leadership support experience.
• Advanced calendar management and meeting coordination experience.
• Event planning and event execution experience.
• Experience preparing travel arrangements, itineraries, and expense reports.
• Experience supporting departmental budgets, planning activities, or reporting.
• Working knowledge of Microsoft Outlook, Word, Excel, One Note, Teams, and SharePoint.
• Experience maintaining records, procedures, collaboration sites, or documentation systems.
• Strong customer service, relationship-building, and organizational skills.
• Ability to identify opportunities to improve workflows and administrative efficiency.

High School Diploma or GED required. 4 years demonstrated administrative experience is required. Experience in administering documentation systems and basic office administration is required. The use of sophisticated office equipment and software is required. PC literacy is necessary as well as demonstrable proficiency in grammar, spelling, typing, composition and math. Additional business office training is desirable.

Position

Purpose:

Under limited supervision, provides administrative support and coordinates specific activities as assigned within the department. Possesses familiarity with corporate operations and staff.