Proposal Coordinator

Job Description

At Eisner Amper, we look for individuals who welcome new ideas, encourage innovation, and are eager to make an impact. Whether you are starting out in your career or taking your next step as a seasoned professional, the Eisner Amper experience is one-of-a-kind. You can design a career you will love from top to bottom – we give you the tools you need to succeed and the autonomy to reach your goals.

We are seeking a Proposal Senior Coordinator to support our various initiatives within our Marketing Department. The ideal candidate will be a self-starter with excellent interpersonal, execution, research, writing and organizational skills.

This will be a hybrid role with requirements of 2-3 days a week in one of Eisner Amper’s offices located throughout the United States.

• You will get to be part of one of the largest and fastest growing accounting and advisory firms in the industry

• You will have the flexibility to manage your days in support of our commitment to work/life balance

• You will join a culture that has received multiple top “Places to Work” awards

  • We believe that great work is accomplished when cultures, ideas and experiences come together to create new solutions

  • We understand that embracing our differences is what unites us as a team and strengthens our foundation

  • Showing up authentically is how we, both as professionals and a Firm, find inspiration to do our best work

On a daily basis, the role will involve (but is not limited to):

• Planning, strategizing, and executing proposal documents and Request for Proposal (RFP) responses for prospects and clients

• Experience incorporating the latest technologies, inclusive of AI, to enhance the proposal process (Claude, ChatGPT) and increase efficiency

• Drafting proposal responses based on insight from prospect meetings and RFP requirements

• Collaborating with internal team members on proposal win themes

• Editing and compiling the final proposal documents and preparing for submission, delivery, and tracking

• Organizing and maintaining critical databases of proposal content, including firm statistical details, services, industry experience, case studies, and other related data

• Working closely with operations, technical, and service area subject matter experts to gather information required for proposal development

• Translating and communicating technical material and concepts into content that is accessible for audiences with mixed levels of expertise

• Developing prospect meeting presentations, booklets, and other marketing collateral

• Recording proposals in process in the proposals pipeline once issued

• Communicating with supervisor any obstacles or items of concern

A successful candidate for this position:

• Provides courteous and prompt service to all internal and external parties

• Prioritizes and addresses requests and assignments in a professional and cooperative manner

• Is able to multi-task, project manage, and adhere to strict deadlines

• Assists co-workers in the completion of tasks and assignments to ensure continuity of service

• Actively supports teamwork throughout the organization

• Supports and contributes to other departmental areas, as needed

• Performs other services as assigned

• Bachelor’s degree in marketing, communications, accounting, business administration, or related field required

• 2+ years of proposal experience (RFP Government and/or Advisory experience preferred)

• Knowledge and experience using proposal software (Qvidian, Templafy, Storydoc)

• Experience with AI in the proposal process

• Strong Business Writing/AP style preferred

• Professional services experience a plus

• Extensive experience with MS Office 365, particularly Word and PowerPoint required. Other marketing computer software and online applications a plus.

• Prior proposal experience preferred. Experience responding to Government proposals a plus.

• Good understanding of marketing principles, sales philosophy, and the accounting industry

• Well-organized with a customer-oriented approach

• Excellent written and spoken communication skills

• Critical and analytical thinking and…