Office Manager

Description

We are looking for an experienced Office Manager to support daily operations in West Palm Beach, Florida. This role blends administrative leadership, customer service, and financial coordination to keep office activities organized and responsive. The ideal candidate will be confident managing contracts, payments, staff communication, and operational records while helping maintain a safe and well-run environment.

Responsibilities:

- Guide and onboard new team members by teaching policies, workplace expectations, and standard operating procedures.

- Coordinate closely with personnel to keep them updated on arrivals, departures, and schedule changes.

- Respond to contract-related questions and prepare seasonal and annual agreements for customers.

- Review income, identify billing inconsistencies, and work with the appropriate parties to resolve payment issues.

- Supervise collection activities, process customer payments, and maintain accurate weekly updates for accounts receivable records.

- Manage daily point-of-sale activity, complete register balancing, and finalize end-of-shift cash reconciliation.

- Prepare bank deposits, monitor account activity, and maintain accurate tracking for petty cash usage.

- Escalate maintenance, safety, security, and liability concerns to leadership, including facility hazards, equipment issues, and incidents.

Requirements - 7+ years of experience in office management, administrative coordination, or a related business support role.

- Strong background in customer communication, front desk support, and detail-oriented reception responsibilities.

- Experience handling accounts payable, payment processing, receivables tracking, and financial reconciliation tasks.

- Ability to prepare, review, and manage customer contracts with a high level of accuracy and organization.

- Proficiency in maintaining office supply levels and supporting smooth day-to-day administrative operations.

- Experience working with employee timesheets, recordkeeping, and routine office reporting.

- Strong attention to detail with the ability to manage multiple priorities in a fast-paced environment.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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