Document Controls Specialist

Position Title:

Document Controls Specialist

Location:

West Palm Beach, Florida Salary Range: $75,000 - $110,000

Job Type: Full-Time

Work Hours:

Monday through Friday, 8:30 AM to 5:30 PM Position Overview As a vital member of our Program Controls and Technology team, the Document Controls Specialist plays a crucial role in ensuring the successful execution of our projects. This highly skilled and detail-oriented professional will support the program by managing engineering and construction documentation in accordance with County standards, regulatory requirements, and public-sector recordkeeping practices.

The role is hands-on and execution-focused, providing day-to-day document control support under the direction of project controls, engineering, or program management leadership. Collaboration with owners, project managers, engineers, construction managers, and other stakeholders is essential, enabling effective management, organization, and accessibility of all project documents. The Specialist will deliver accurate, actionable documentation insights to ensure compliance, transparency, and seamless project delivery.

Responsibilities:

Manage the intake, logging, tracking, distribution, and filing of engineering and construction documents across multiple capital projects

Maintain document control logs for engineering design submittals, revisions, plan review cycles, and County comments

Track construction-phase records, including RFIs, shop drawings, submittals, permits, inspection reports, and correspondence

Coordinate document workflows between County staff, consulting engineers, contractors, inspectors, and reviewers

Perform quality control checks to ensure documents meet naming conventions, version control, metadata requirements, and County standards

Support management of record drawings (as-builts), including review of CAD file submissions, scanned plans, and final signed and sealed documents

Assemble and verify project closeout documentation packages in accordance with the Clients and Florida public utility requirements

Maintain organized electronic and hard-copy project files to support audits, public records requests, and regulatory compliance

Assist with the retrieval of historical project records and respond to internal and external document requests

Follow established procedures for document retention, security, and confidentiality

Perform additional project controls-related duties as required.

Required

Skills and Experience:

Associate or Bachelor’s degree in Engineering Technology, Construction Management, Information Management, or a related field, or equivalent work experience

Three to seven years of hands-on document control experience supporting engineering or construction projects

Direct experience managing engineering drawings, specifications, technical submittals, and construction documentation

Familiarity with formal review cycles, revision control, and approval workflows

Strong attention to detail, organization, and accuracy

Ability to coordinate with multiple stakeholders in a structured, compliance-driven environment

Effective written and verbal communication skills

Technical

Skills:

Document management systems used in engineering and construction environments (examples may include SharePoint, Project Wise, eBuilder, Unifier, Procore, or similar platforms)
Engineering drawings and specifications, including plan sets, revisions, and markups

Record drawings and as-builts, including coordination of CAD (AutoCAD) files and final scanned deliverables

Microsoft Office Suite (Word, Excel, Outlook, and SharePoint)
PDF management and markup tools (Bluebeam or Adobe Acrobat)
Electronic filing systems, document logs, and version control practices

Soft Skills:

Strong interpersonal and communication skills to interact effectively with stakeholders.

Excellent organizational abilities to manage multiple tasks and deadlines.

Self-motivated, with the ability to work independently and take initiative

Preferred Qualifications:

Experience supporting water, wastewater, reclaimed water, or other utility infrastructure projects

Experience working in a county, municipal, or other public-sector environment

Knowledge of Florida public records requirements and audit practices

Familiarity with engineering design and construction closeout processes

Company Overview

CES Consultants, Inc. is a fast-growing, civil infrastructure engineering, program management, construction management, and program controls and technology firm with offices in Miami, Broward, West Palm Beach, Orlando, Tampa, and Jacksonville, Florida, the DC Metro area, New York City, and New Jersey.

At CES, we work as a team to deliver exceptional service and build lasting relationships with our employees and clients. We are looking for the right professionals to join us on our mission to provide cutting-edge, sustainable innovations that build resilient communities through smart solutions. Being part of our culture means:

Thriving on challenges and the effort needed to solve them.

Working with…