Event Planner

Jewish Federation of Palm Beach County

Jewish Federation of Palm Beach County is a 501(c)3 nonprofit that mobilizes the community to care for those in need, activate Jewish life, safeguard the people of Israel, and combat antisemitism and hatred locally and in more than 70 countries worldwide. Each year, Federation engages thousands of donors and volunteers to generate tens of millions of dollars in philanthropic support, sustaining a network that delivers critical services, builds community, and responds to urgent challenges.

Staff play a direct role in advancing this work across the Palm Beaches and beyond.

The Event Planner plans, coordinates and executes a variety of fundraising and engagement events to support the mission, vision, and core values of Federation. The role manages multiple projects simultaneously, ensuring alignment with Federation’s strategic goals and objectives. They lead an interdisciplinary group of Federation team members, vendors, volunteers and other stakeholders, and collaborate with the Director, Event Services to ensure the success of each event.

• Autonomously manages a portfolio of events assigned by the Director, Event Services ensuring each event aligns with organizational goals and priorities.
• Collaborate with lead staff person, Marketing team and Events team to create comprehensive strategy for all assigned events, demonstrating strong leadership and decision‑making abilities.
• Prepares and manages event budgets for approval ensuring meticulous budget management and adherence to approved financial plans.

• Conduct thorough research and provide expert recommendations for event logistics, including, but not limited to, speaker selection, venue, food and beverage, event set‑up, décor, entertainment, audio‑visual, virtual event production requirements and more.
• Perform post‑event analysis to measure success, gather feedback and identify areas for improvement.

• Lead vendor contract negotiations in partnership with the Director, Event Services, ensuring favorable terms and compliance with contractual obligations.
• Oversee vendor performance, ensuring high standards and alignment with event objectives, and address any discrepancies or issues promptly and professionally.
• Coordinate air travel, ground transportation, hotel arrangements, meals and onsite requirements for speakers, ensuring a seamless and professional experience.

• Works with Event Project Manager to manage event marketing timeline, ensuring timely delivery of promotional materials and communication.
• Continually lead meetings with lead staff, support department staff and vendors to ensure successful execution of event plans.
• Maintains accurate and organized electronic files and communications for assigned events, ensuring easy access to information and efficient project management.

• Collaborate with internal and external stakeholders including sponsors, partners, lay leaders and attendees to ensure their needs and expectations are met.
• Promotes the mission of Federation through superior customer service, representing the organization with professionalism and dedication.
• Attends all events serving as a key representative of Federation, ensuring that events run smoothly and successfully.

• Perform all other duties as assigned by the Director, Event Services, demonstrating leadership, initiative and flexibility to additional responsibilities.

• Associate’s degree required (bachelor’s degree preferred) preferably in one of the following areas:
  Event Planning, Fundraising, Non‑profit Management, Business Administration, Hotel Management or similar.
• Three (3) or more years’ experience with fundraising events and event management or equivalent combination of relevant education, experience and skills required.
• Excellent verbal and written communication skills required.
• Strong knowledge of basic office computing, including MS Office (Outlook, Word, Excel, PowerPoint, Teams), Zoom and basic database skills required.
• Strong…