Senior Contract Analyst - Payables

Contract Analyst, Senior – Payables

The Clerk’s office is seeking a knowledgeable, detail‑oriented, and highly organized Contract Analyst, Senior to join our Payables team. This advanced professional role is responsible for ensuring the timely and accurate recording, auditing, and reporting of all financial activities within assigned areas, which may include pre‑auditing, contracts and grants, reconciliations, and related financial functions.

The incumbent plays a critical role in safeguarding public funds by ensuring strict compliance with regulatory standards, generally accepted accounting principles (GAAP), and internal policies and procedures.

• Analyze, review, and audit complex items specific to assigned area for accuracy, regulatory compliance and/or adherence to policies and procedures, i.e., payroll changes, payroll deductions, W‑2 reports, 1099 reporting, contracts, resolutions, reconciliation reports, agreements, grant reimbursements, payment requests, cash balances.
• Process documents received in accordance with policy and governing authorities, including any necessary adjustments.
• Utilize various automated business management systems in processing and submitting payment actions such as auto‑generated reports and interfaces.
• Identify areas for improvement in grant and contract compliance procedures; provide recommendations to better coordinate department activity and streamline processes.
• Reconcile and/or balance various accounts or items specific to assigned area, i.e., credit card/EFT receivables, liability accounts, cash accounts, encumbrance discrepancies, payroll, revenue.
• Perform complex research and analysis, i.e., out‑of‑balance conditions, contract/grants agenda item inconsistencies, account discrepancies; interpret rules, regulations, procedures, policies, and precedents.
• Review and suggest updates to any internal policies and procedures as needed.
• Communicate with management, employees, other departments, outside agencies, the public, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems; attend various meetings and serve on committees as needed.
• Identify and understand implications of key provisions on assigned contracts and grants, consulting with the Legal Compliance Officer when necessary.
• Conduct complex audits of various operational areas in accordance with generally accepted auditing standards; analyze government functions, programs, processes, and activities; determine whether activities are in compliance with laws, policies, procedures, and good business practices.
• Perform follow‑up subsequent to completion of audit; ascertain status of recommendation(s) implementation.
• Maintain a comprehensive, current knowledge of applicable policies/procedures and laws/regulations; maintain an awareness of trends and developments in governmental auditing and accounting principles and practices.

• Bachelor’s degree in Public Administration, Business Administration, Finance or related field is required.
• Additional experience is accepted as a minimum requirement in lieu of a post‑secondary degree on the following basis: additional four (4) years in lieu of a bachelor’s degree, and additional two (2) years in lieu of an associate degree.
• Five (5) years of supplemental work experience as outlined below is required:
  Four (4) years of direct related work experience, supplemented by one (1) year of supplemental work experience that includes contract compliance, public finance administration, automated financial systems, and regulatory standards regarding administration of public funds; demonstrated exceptional verbal/written communication skills and local and state legislative research experience required.

Note:

Vacancy postings may be cancelled at any time based on business needs. Applicants who have applied will be notified of cancellations. Applicants with a disability who require accommodation within the application/interview process should direct a request in advance to human resources at  or .

Clark of the Circuit Court & Comptroller is an Equal Opportunity Employer and a Drug‑Free Workplace.…