Human Resource & Administrative Support Specialist

Human Resource & Administrative Support Specialist – P/T September 8, 2026

We are seeking a Human Resource & Administrative Support Specialist to join our team. The candidate will provide support in all aspects of human resources consistent with policies, practices, and strategies that align with the overall business plan and strategic direction of the agency. The candidate will also provide assistance to the Executive Assistant to the CEO as needed must handle sensitive and confidential information with professionalism and strict discretion.

The work schedule is in office, Monday – Friday (4-5hrs per day) starting at 8:30am. Hours are flexible with the ability to work some evenings past 5:00pm as needed to support TLP events, particularly Board meeting dates.

• Assemble and maintain an adequate supply of new hire orientation materials.
• Assist with audit file preparation.
• Maintain record keeping of active DMV licenses.
• Maintain employee records and Human Resources database.
• Assist the VP of Human Resources with scheduling interviews, on boarding, and new hire file completion and compliance.
• Order business cards, shirts, and department supplies.
• Assist with creating new s.
• Provide notary services to management, staff, and clients.
• Provide coverage and backup during vacations.
• Perform additional duties as assigned by the VP of Human Resources.

• Manage daily mail pick-up and distribution.
• Assist with obtaining Board signatures on documents and large checks, in coordination with the Finance Department
• Assist with planning, setup, and breakdown of small to large events, Board Meetings and staff luncheons.
• Assist with creating, preparing, and distributing materials for staff, board and other CEO related events
• Escort guests from the front desk to meeting or event locations as needed.
• Provide on-site support to ensure events run smoothly.
• Support logistics for All-Staff Meetings, including coordinating agendas, speakers, presentations, and key agency updates & send reminders / communications for All-Staff Meetings.

• Associate’s degree in business administration, human resources or related field required. Bachelor’s degree preferred.
• Human Resources certification(s), SHRM CP or PHR preferred.
• FL Notary preferred or is willing to obtain within 6 months of hire.
• Requires computer skills, experience with Microsoft Office and Word Press/Web design preferred.
• Strong organizational skills with excellent verbal and written communication abilities.
• Ability to manage multiple tasks and adjust priorities as needed.
• Comfortable interacting with staff, Board members, and external guests.
• Willingness to work evenings to support TLP events – particularly to work past 5:00pm on scheduled Board meeting dates.
• Requires ability to operate business equipment used daily within the organization.