Business Manager-West Palm ASC-Day Shift

Job

We have an exciting opportunity to join our team as a Business Manager-West Palm Beach ASC-Day Shift (40 Hours).

In this role, the successful candidate The Business Manager reports to the Sr. Manager, Operations. Manages the departments annual budget and day-to-day financial operations. Manages all office-related business and works with the Directors of Publications, Marketing, Web, Media, Creative Services and Internal Communications, as well as, with all staff members within each division to assure the budget process is appropriately administered within financial system.

Assures office is adequately equipped to run smoothly.

• Responsible for office functions, staff supervision, scheduling, timesheet reviews and approvals
• Staff onboarding, training, performance evaluations
• Coordinates divisional activities to meet departmental or institutional deadlines/deliverables
• Maintains and updates office policies and internal procedures manuals

• Provides leadership and direction related to finance operations functions across the Facilities Operations division consisting of approx. 15 cost centers
• Manages day-to-day processing of accounts payables, internal cost allocations and ensures financial obligations are met timely
• Ensures high standard expense reviews, documentation compliance with contract terms and industry best practices
• Monitors monthly budget performance and produces variance analysis for management review
• Compiles and analyzes financial information for ad hoc management requests or routine reviews.
• Works closely with others within the department and organization to implement process and systems enhancements to improve operational efficiencies and reporting
• Assists in the preparation of the divisions annual operating budget for approximately 15 cost centers. Coordinates with Vice Presidents, operations and project managers on spending levels and anticipated expenses.
• Oversees the reconciliation of monthly financial reports; reviews monthly spending levels
• Coordinates development of routine monthly reports, such as monthly overtime, recharge, stockroom, work orders, etc.

• Prepares annual budget, assists in contract negotiations of new supplier contracts and works with corporate procurement as needed
• Ensures adequate inventory stock levels for ongoing repairs and maintenance of the medical center campus facilities.
• Responsible for the management of stock worth $600K and staff supervision. Assigns work to staff to ensure proper maintenance of stock. Keeps track of all expenditures, inventory levels and reports to Finance monthly regarding usage. Requests for release of payments for supplies. Assures timely stock replenishment. Works with corporate procurement as needed.

Responsible for the operation, training and staffing for 24x7 engineering dispatch center to answer phones, respond to emails and follow-up on all work orders, service calls, complaints, etc.

• Drives ongoing process and content improvements; with focus on standardization and automation
• Partners closely with our technology team and/or MCIT on designing, testing and integrating enhancements to key systems
• Ensures operations are consistent with accounting and auditing principles, data integrity, internal controls, and audit trails
• Defines goals, timelines, objectives, measurable and actionable metrics for the team
• Coordinates internal and external audits.

• Ability to communicate effectively with a wide range of stakeholders and senior leadership in a highly matrixed organization
• Strong communication, quantitative and interpersonal skills
• Prepare executive summaries, presentations and analyses
• Proficiency with analytics and financial concepts; advanced excel, power point and financial modeling skills
• Proven ability to develop and manage a team
• Comfortable with ambiguity and a rapidly changing environment
• Discipline, maturity and composure to model superb professionalism within a demanding environment.

• To qualify…