Contractor Compliance Coordinator

Safe Harbor Marinas, LLC (SHM) is the largest owner and operator of marinas in the world. As a fast-growing company, SHM cultivates a team dynamic of passionate individuals led by the sharpest minds in the industry in order to serve the vibrant boating community that encompasses the SHM network. SHM teammates are committed to thinking critically, providing outstanding service and building relationships with all whom we serve.

SHM offers professional education and training opportunities and the chance to work with - and learn from - highly experienced marina professionals. In addition, SHM offers eligible employees benefits such as:
Full Benefits Package Including 401(k) Plan Orthodontic Coverage Paid Time Off Paid Holidays Paid Parental Leave Fertility Assistance Relocation Opportunities Paid Uniforms Boating Discounts Tuition Reimbursement Program Tool Repurchasing Program ABYC Training The Contractor Compliance Coordinator is responsible for ensuring seamless coordination between vessels, project managers, subcontractors, and insurance providers to maintain compliance and facilitate smooth operations and efficient gate traffic flow.

This role supports all of Service Operations while receiving daily guidance & feedback from the Purchasing Department and Subcontractor Management. General Tasks & Responsibilities:
Update the "Add to AV List" excel document with new vendors and subcontractors. Field inbound calls and inquiries related to insurance compliance. Vet emails for necessary updates and additions to vendor lists. Coordinate with vessels, project managers, and subcontractors regarding new companies, job confirmations, and gate list pre-population. Handle job approvals for companies not on the Authorized Vendor (AV) List.

Check and update the Insurance Queue throughout the day. Update the AV List with expiration dates obtained from the Insurance Queue. Contact subcontractors not in the system via email to confirm jobs. Process gate calls from the South facility and walk-ins from the North facility regarding insurance. Maintain records of companies, crew, and guests passing through the East GSO gate.

File supporting insurance documentation in Perceptive. Generate requested insurance-related reports such as the Diving Sub-Contractors Insurance Status report and Training Document. Conduct insurance training and provide ongoing support for SYC. Verify insurance compliance to ensure subcontractors meet all Safe Harbor requirements upon request. Other Tasks & Responsibilities:
Weekly correspondence with insurance companies/agents regarding revisions and updates. Weekly review each vessel's gate list for recently expired and expired contractors. Ongoing emails to expired contractors requesting updated insurance information. Monthly headcounts for the North facility gate and East GSO gate to management. Annual review of outstanding Insurance report and the Unclassified Vendor Report. Provide annual reports to Admin for review and approval.

Annual clean up the AV List by deleting vessel direct contractors and inactivating subcontractors. Safety and Environmental Responsibilities Follow SHM Safety and Environmental rules and complete required related training

Wear proper personal protective equipment (may include safety glasses, gloves, life jackets and/or hard hats) as required for the task or work area Report all accidents, injuries, spills and near misses immediately Technical and

Physical Requirements Technical School training preferred

ABYC Certification will be required if not already achieved prior to hire Ability to ascend and descend a ladder

Ability to work in small and tight spaces

Ability to lift 50 pounds

Any skills considered standard that a Contractor Compliance Coordinator should possess Minimum Soft Skills Qualifications Eagerness to engage in a growing, fast paced, and industry-leading company

Consistently treats others with dignity and respect

Genuinely serves others with humility and a positive attitude

Frequently demonstrates a bias toward action

Always communicates effectively and courteously with fellow teammates and members

Continuously follows policies and procedures while seeking out new and better ways of accomplishing duties

Shows resolve and overcomes difficulties in a positive and productive manner

Gladly provides responsive, and high level of service to our teammates and members

Eagerly puts forth the extra effort to accomplish duties

Adapts quickly and efficiently to changing priorities in order to meet teammate or member needs The Company Safe Harbor Marinas provides equal employment opportunities (EEO) to all employees and applications for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Safe Harbor complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.

The policy applies to all terms and conditions of…